Purchasing & Supplier Management:
- Manage daily purchasing and procurement activities across the hotel.
- Source food, beverages, housekeeping supplies, guest amenities, engineering supplies, stationery and other operational requirements.
- Obtain and compare quotations, benchmark prices and negotiate competitive pricing and terms.
- Develop relationships with approved suppliers and identify suitable alternative suppliers and products.
- Monitor supplier quality, delivery times and service levels.
- Identify cost-saving opportunities without compromising quality.
Stock Control & Deliveries:
- Monitor stock levels, par levels, lead times and delivery schedules.
- Coordinate purchasing requirements with Finance, Food and Beverage, Kitchen, Housekeeping, Engineering and other departments.
- Assist with stock counts and investigate discrepancies.
- Monitor slow-moving, excess and obsolete stock.
- Ensure deliveries match purchase orders, specifications and agreed prices.
- Resolve shortages, damaged goods, supplier discrepancies and invoice queries.
Controls, Reporting & Improvement:
- Process purchase orders accurately and obtain the required authorisation.
- Ensure purchases comply with approved budgets, hotel standards and procurement policies.
- Maintain accurate procurement records and supporting documentation for audits.
- Support budget preparation and departmental cost-control initiatives.
- Prepare purchasing reports and provide management with relevant cost information.
- Improve purchasing processes and support responsible sourcing and sustainability objectives.