Property Administrator

SUMMARY:
Property Administrator

POSITION INFO:
Meetings Annual General meeting notices (in liaison with portfolio manager). Preparation of agenda's \/ AGM Packs (in liaison with portfolio manager). Make copies \/ scanning if required. Circulate agendas. Updating of minute books. Updating of share drive and WeconnectU of all statutory and scheme related documentation. Maintenance Telephonic queries Liaise with contractors Obtain quotations Communication (typing) CSOS - Filing of returns and related communication per portfolio manager instruction. Standard letters via WeConnectU. Minute taking, where required. Insurance certificate requests (distribute to broker) Spreadsheets\/Schedules General correspondence Financial Load Invoices. New suppliers and proof of banking verification to first be authorised and loaded by bookkeeper (financial department). Filing Audited statements Correspondence Circulars Insurance documents i.e. facilitate and reconcile the claims and follow ups with broker\/insurers. Quotations General Arranging Petty Cash \/ prepaid electricity and all other incidentals linked to community schemes in conjunction with the portfolio manager (team to arrange). Screening of calls and emails Circulating the building staff payslips to the relevant buildings Recoveries: Keep control of ancillary costs for charge out to community schemes (i.e. travel \/ delivery cost). Creating and maintaining filing system (server and WeconnectUl). Archiving of documents Maintaining up to date records of owners contact details. Assist PM with emails, answering telephone calls, taking messages and assisting clients with queries. Switchboard relief if required Essential Pre-requisites: Matric, Minimum five years office admin experience Able to commute to Sandton