Property Admin Office Manager

Job Description

• Integral to the daily operations of an established residential property company, this full-time role is essential for maintaining tenant administration and financial reconciliation during a maternity leave cover. This 5 month contract runs from the beginning of November 2026 until the end of March 2027.Working 40 hours per week (07h30 to 16h00, Monday to Friday) with lunch-hour flexibility, the successful candidate will manage monthly tenant invoicing, utility reconciliation, and general office support. 

Key Responsibilities:

• Tenant & Billing Administration: Prepare and issue accurate monthly invoices to residential tenants, maintain updated tenant records, and handle incoming email and telephonic queries with a customer-centric approach.
• Utility Reconciliation: Reconcile municipal accounts, update detailed tracking spreadsheets, and ensure tenant utility charges are accurately calculated and billed.
• Administrative & Governance Support: Record and distribute weekly meeting minutes while completing routine administrative tasks to support smooth office workflows.
• Record Management: Maintain well-organized digital and physical files to support office organization and record-keeping integrity.

Requirements

• Proven administrative or office management experience
• Proven experience working in the property management or real estate industry
• Prior experience dealing with municipal utility billings or property management software.
• High level of proficiency in Microsoft Excel, Word, and Outlook.
• Excellent interpersonal and communication skills with a positive, customer-friendly orientation.
• Strong numerical accuracy and attention to detail for handling billings and spreadsheet reconciliation.
• Valid driver's licence and reliable personal transport.

Required Software Skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook / Email software