Procurement Administrator

Main Purpose of Position:

The Procurement Administrator will be required to submit clean orders to the various suppliers and meet set SLAs, to reach their goals. Participating in any training required by the team. Communicate clearly and follow up on out-standing tasks.


Performance Standards

Perform Successful Procurement:

• Respond to Sales Ops within the agreed SLA once an order is placed.
• Submit clean orders to Suppliers and ensure that the order is successfully processed by the Supplier.
• Check Customer Credit for all orders prior to placement.
• Adhere to and maintain Order placement SLAs, Accpac SLAs, Order processing to Logistics Team SLA, and Communication Feedback SLAs.
• Where necessary, respond to Sales Ops via email with order placement confirmation details including ROE confirmation on foreign currency orders.
• Escalations to Vendor for urgent orders.
• Ensure that the knowledge of all promotions is updated and applied to orders where relevant.
• Liaise with the Vendor, Logistics, internal Sales, and Brand Teams with regard to orders. Maintain professional working relationships with Vendor and Logistics and internal Sales and Brand teams.
• Perform any general administration duties in line with capabilities and competencies.
• Maintain the Purchase Order template as and when necessary – for example, Brand logo amendments and additions.
• Maintain filing of orders placed on the Shared Folder as well as paper filing.
• Update the Procurement Manual when changes are made to the process by the vendor or internally.
• Plan and prioritize daily activities to meet set goals.

Vendor Product and Process Knowledge:

• Gain relevant knowledge of products and processes by attending relevant training and ven-dor webinars.
• Ensure multiskilling by gaining knowledge of other brands to provide a back- up
• service to Procurement

Operational Management:

• Alert manager when issues arise to resolve them as efficiently as possible.
• Foster a customer-focused working environment.
• Understand responsibilities and expectations.
• Understand customer needs and deliver the expected outcomes

Other:

• Practice Health and Safety Rules
• Develop and Maintain relationships with key internal customers as well as Suppliers.
• Develop and maintain active and constructive relationships with other teams in the organization

Minimum Qualification:

• Matric
• Supply Chain Management Diploma

Minimum Experience:

• 2-3 years of work experience in a Procurement Administrator/purchasing role
• Intermediate Level Excel Experience

Nice-to-have Skills:

• 1-2 years of quotation administration experience, with different vendors
• 2-3 years of experience in an IT environment - preferred

Office Requirements:

• Work-from-office environment.
• Semi-formal dress code.
• Working hours are from 08:00 – 17:00.
• Excellent international business language skills (English), both written and verbal.
• Reliable transport to and from the office.

NOTE:

• This is a permanent position subject to a successful three-month probationary period.
• You will be required to perform such duties as reasonably required by the business.
• Your job description may be amended from time to time if it is valid and reasonable.
• You will serve the Company or any Associated Entity in such capacity as management may reasonably require.
• Duties must be performed` faithfully, diligently, and to the best of your abilities.
• You agree to use your best endeavors to promote the best interests of the Company and any Associated Entity.
• You may be required within reason, to work outside of set duties and/or perform in more than one role.