Portfolio Assistant Accountant (Cape Town)

SUMMARY:
Assist in maintaining accurate General Ledgers and complete related accounting functions.

POSITION INFO:
KPA/KPI Accruals and Journals Review the General Ledgers. Identify and process SLA accruals on integrated property and financial management system. Identify and prepare recurring and reallocation journals for approval by Regional Accountant. Process recurring and reallocation journals on integrated property and financial management system. Identify and process Municipal Expense Accruals on integrated property and financial management system. Identify and process monthly Municipal Recovery Accruals integrated property and financial management system. Identify and process monthly Recovery/Income accruals on integrated property and financial management system. Review accruals and identify discrepancies to Property Management Maintain compliance and ensure all supporting documentation are retained for audit purposes. Review Income Statements. Municipal Accounts Obtain all municipal invoices from municipality. Forward utility accounts (ie. Electricity, Water, Sewer) to the Utilities Management Company for approval. Code approved invoices by Utilities Management Company and forward invoices to Property Manager for final approval. Code all Rates invoices and forward to Property Manager for approval Ensure all municipal invoices are forwarded to Creditors Administrator for payment before due dates. Portfolio Service Expense Accounts (SLA's) Manage Service Contract Schedules from Property Services Managers. Collate and authorise Service contract invoices for payment. Identify query invoices and forward it to Property Services Managers. Follow up on all queries with Property Services weekly. Balance Sheet Recons Prepare monthly Balance Sheet reconciliations and clear outstanding items. VAT Returns Prepare and submit monthly VAT Returns for client portfolios via e-filing by the 25th of each month. Reconcile VAT Clearing account. Follow up on outstanding refunds. Stonewood Prepare monthly Management Fees and Recoveries invoices for Stonewood. IT, Access Control, Archiving Assist Regional Accountant with IT related matters, Access Control and Archiving. General Accounting and administrative assistance as and when required. Any job related and /or ad hoc duties as assigned. SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION Business Excellent communication and interpersonal skills on all levels Innovative thinking and ability to follow process Dynamic and enthusiastic Ability to work as part of a team The ability to interact professionally with tenants and landlord Competent time management skills Be deadline driven Human Capital Transparent honesty. Reliability. Positive Attitude and highly motivated Lead by example. Assertive and effective communication. Sensitive to client and staff requirements and problems. Ability to create a professional office environment Organization and planning skills. Demonstrate strong moral values, empathy, passion, career aspirations, and positive living QUALIFICATIONS AND EXPERIENCE Qualifications Grade 12 (Matric) B.Com degree or studying towards similar qualification Experience Minimum of 3 - 5 years relevant experience as an Assistant Accountant. Audit experience will be an added advantage To perform this job successfully, an individual should have extensive knowledge Of Computer Skills: Microsoft Word; Excel; accounting software; and MS Office Skills Complete self-motivation and self-starting capabilities. Exceptional business and people skills. Strong team abilities. Total reliability. Time management. The highest level of client and business confidentiality at all times. Ability to ensure that the standards, disciplines and procedures of the company are strictly maintained. Ability to assist with client reporting. Results focused.