Plant Coordinator

The Plant Coordinator provides site-based operational assurance for the Facility by supervising, monitoring and coordinating the daily activities of the Facility and the services performed by the EPC and/or Operations and Maintenance (O&M) Contractors on site. The role ensures that all safety, operations and maintenance activities are planned and executed safely, correctly and in accordance with the requirements of the Project Documents, service agreements, applicable laws and internal standards.

The role further supports the effective fulfilment of the Project Company’s contractual, operational, and compliance obligations not limited to coordination, monitoring, and implementation of contractual and administrative processes related to the Asset. This includes supporting compliance with Project Documents, facilitating effective communication and correspondence between site and Head Office, gathering and maintaining operational and contractual information, and contributing to reporting and record-keeping requirements necessary for effective Facility Management.

Through a strong on-site presence combined with structured supervision and reliable site-level information, the Plant Coordinator contributes to the safe, compliant and efficient operation and performance of the Facility in line with the Project Company's obligations, contractual commitments and organisational requirements.

Responsibilities:

        Site supervision and contractor oversight

• Supervise and monitor the daily activities of the Facility and the services performed by the Contractors on site, including the O&M Contractors and the EPC Contractors.
• Oversee the daily operations and maintenance activities performed by the O&M Contractor team, and verify that planned and corrective maintenance activities are performed, tracked and accurately reflected in the respective monthly reports.
• Conduct meetings with the O&M Contractor team leads and managers at least weekly to understand ongoing and planned activities, drive the closure of pending matters, and report and escalate such matters where required.
• Support in the review method statements and other information received from Contractors for site safety and execution and refer matters requiring technical acceptance to respective functions in the Team.
• Verify completed work against work orders, contractual requirements and supporting evidence, and carry out regular documented site inspections, including checks on permits to work and isolations.
• Monitor spare parts and warehouse stock against the Contractors' obligations, and raise shortfalls with the O&M Contractor and the Facility Manager.
• Facilitate site access, permits and logistics for Service Providers working on site.
• Attend to site and remote audits that relate to the Facility (on-site and remote), and assist with the Facilitation, attending and escorting of auditors for site visits.

  Monitoring, defects and performance
• Track defects, corrective actions and Contractor performance to closure, and maintain the site-level status of the defects and corrective action tracker (failure tracking and analysis).
• Monitor the Facility and Contractor performance, including WTG and BOP failures, ensure that failures are escalated promptly, and follow up with the Contractor teams until root cause analyses are completed and corrective actions are implemented.
• Monitor that scheduled and unscheduled maintenance activities and inspections from COD are carried out and recorded, and that sampling results, including transformer oil and gearbox analysis reports, are received on time.
• Perform a first-pass check of the CMS, met mast, substation and wind turbine monthly reports for completeness, timeliness and compliance with the respective contractual requirements, and ensure they are timely reported to the Facility Manager and the respective team members. Report any non-compliances through the respective systems and channels of communication.
• Review the Facility performance of production and availability together with the broader team, using the Command Centre's independent availability and production figures. Provide the Command Centre with accurate site information, including downtime events and their causes, and ensure that non-compliances or issues are identified and escalated.
• Capture site-level evidence of external events such as grid outages, curtailments and weather events at source, and pass it to the Facility Management team for entry in the formal register.
• Provide timely site input to the Facility Management team for reporting on the current and foreseen performance of the Facility.
• Provide the planned outage and maintenance schedule to the party responsible for energy forecasting, so that forecasts reflect preventive and corrective maintenance activities on site.
• Make effective use of available systems and tools, such as SCADA and mobile applications, as far as is required to fulfil the role.

   

  Health, safety and environment
• Coordinate with and support the HSE Officer(s) and the lead Health and Safety functions to ensure that work on site is executed safely and in compliance with the health, safety and environmental obligations of the Project Company and the standard services agreements, as applicable.

   

  Project phases, audits and systems
• Support commissioning and Taking Over at site level by witnessing site tests, tracking the punch list and reporting outstanding items. Support and Collaborate with respective Facility Management team members to set the technical review and acceptance criteria.
• Host auditors on site during internal, external, lender and regulatory audits by receiving and accompanying auditors, coordinating site access and logistics, and attending audit kick-off and close-out meetings. Support the close-out of site-level findings and corrective actions under the direction of the Facility Manager and in coordination with the Facility Coordinator, who manages the audit programme.
• Contribute site-level input to the improvement of internal O&M systems, manuals, policies and procedures as and when required.
• Share knowledge, transfer skills and lessons learnt within the team to drive best practice and team growth.

   

  General obligations
• Carry out duties in a proper, loyal and efficient manner to the best of their ability and at all times act in good faith and use their best endeavours to properly conduct, improve, extend, develop, promote, protect and preserve the business interests, reputation and goodwill of the Company and not do anything or engage in any activity which is or may become harmful or contrary to such interests.
• Immediately disclose to the Employer any information which comes to their knowledge, and which does, or may, lead to them not being lawfully able to perform their duties or responsibilities.

        Minimum Educational Qualifications:

• Degree/ Diploma in relevant field

   

  Minimum Previous Experience:
• 3+ years in the renewable energy market
• Experience in supervising O&M activities in wind farms.
• Good knowledge of wind farm operations and maintenance best practices
• Experience in commissioning and handover phases from EPC to O&M
• Knowledge of the principles of Project Documents such as Power Purchase Agreements, EPC and O&M Agreements
• Capability of problem solving and team working as well as the availability to travel within different projects
• O&M milestones delivered against plans
• Effective communication aptitude both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company

   

  Other Skills:
• Function in goal-driven, fast-paced environments
• Self-regulated and the ability to work independently
• Strong analytical skills
• Adept communicator both orally and written
• Strong time-management skills
• Detail-oriented and highly organized
• Excellent critical thinking skills
• Working knowledge of business and data intelligence software

   Languages

• English (read, write & speak).