Personal Assistant to Mining Project Manager

Personal Assistant to Mining Project Manager

• A leading mining and engineering organisation is seeking an experienced Personal Assistant to support its Project Manager within a mining project environment.
• The successful candidate will be responsible for providing comprehensive administrative, organisational and coordination support, ensuring the efficient day-to-day management of project activities, documentation, meetings and stakeholder communication.
• The role requires previous mining industry experience, strong organisational abilities and the ability to manage multiple priorities in a fast-paced project environment.
• The position will be based in Irene, Centurion, with site visits to Rustenburg as required. The successful candidate will also have the opportunity to work from home, depending on operational requirements.

• Grade 12 (Matric) is essential.
• National Diploma or equivalent qualification in Business Administration, Office Management, Project Administration or a related field would be advantageous.
• Minimum of 3–5 years' experience as a Personal Assistant, Executive Assistant or Project Administrator.
• Previous experience within the mining industry is essential.
• Experience supporting Project Managers, Senior Managers or project teams within mining, engineering or construction environments.
• Strong working knowledge of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Experience coordinating meetings, managing diaries, preparing reports and handling project documentation.
• Knowledge of mining project terminology, processes and site administration requirements would be advantageous.
• Excellent written and verbal communication skills.
• Strong organisational, time-management and multitasking abilities.
• High level of professionalism, confidentiality and attention to detail.
• Ability to work independently, take initiative and manage competing priorities.
• Willingness and ability to travel to mining sites in Rustenburg when required.
• A valid driver's licence and own reliable transport would be advantageous.

Roles and Responsibilities:

Executive & Administrative Support

• Provide comprehensive administrative and personal assistant support to the Project Manager.
• Manage the Project Manager's diary, appointments, meetings and travel arrangements.
• Coordinate internal and external meetings, including scheduling, preparing agendas and distributing meeting invitations.
• Handle correspondence, telephone calls and general administrative enquiries.
• Prepare, format and maintain professional reports, presentations, letters and other documentation.
• Manage confidential information and ensure professional handling of sensitive matters.

Project Coordination & Documentation

• Assist with the coordination and administration of mining project activities.
• Maintain project records, registers, reports and relevant documentation.
• Track outstanding actions, deadlines and deliverables and follow up with relevant stakeholders.
• Assist with the preparation and distribution of project progress reports and meeting minutes.
• Ensure project documentation is accurately filed, updated and easily accessible.
• Provide general administrative support to ensure the smooth running of project operations.

Meeting & Stakeholder Coordination

• Coordinate project meetings with internal departments, contractors, consultants and external stakeholders.
• Prepare meeting agendas, record minutes and distribute action items.
• Follow up on outstanding actions and ensure relevant stakeholders provide feedback within agreed timeframes.
• Maintain professional communication with project teams, management and external service providers.
• Assist with the coordination of communication between the head office and mining site teams.

Travel & Site Administration

• Coordinate travel arrangements, accommodation and logistics for project-related meetings and site visits.
• Assist with arrangements for Rustenburg site visits as required.
• Provide administrative support relating to site activities, contractor meetings and project requirements.
• Assist with coordinating site access and relevant documentation where required.
• Ensure effective communication and administrative coordination between the Irene office and mining operations.

Reporting & General Office Administration

• Assist with compiling, updating and maintaining project reports, spreadsheets and presentations.
• Monitor deadlines and ensure administrative tasks are completed within required timeframes.
• Maintain an organised electronic filing and document management system.
• Assist with general office administration and other project-related duties as required.
• Identify opportunities to improve administrative processes and overall office efficiency.

Professional Conduct & Confidentiality

• Maintain a high level of professionalism and confidentiality when dealing with management, employees, contractors and external stakeholders.
• Demonstrate initiative, accountability and sound judgement when managing daily responsibilities.
• Work independently while maintaining effective communication with the Project Manager and wider project team.
• Ensure all administrative activities are conducted in accordance with company policies and procedures

Closing Date: 29 November 2026.