Personal Assistant: Office of the Director: Provincial Transport Registration ; Ref No. WCMD 57/2026

Minimum Requirements

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5; A  minimum of 3 years’ experience in rendering secretarial/administrative support services to management/senior management.

Key Performance Areas

• Provides a secretarial/receptionist support service to the Director; Renders administrative support services; Provides support to  Director regarding meetings; Supports the Director with the administration of the Director’s budget;
• Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly. Act as Liaison between the PTR and internal and external stakeholders and role-players

Competencies

• Knowledge of and working experience with the legislation, regulatory frameworks, policies and best practices relevant to the line functions; use information systems that support the management of knowledge and information relating to the line function; manage projects; implement operational management practices; manage procurement and tendering processes; manage public service procedures, processes and systems; manage financial processes in accordance with the Public Finance Management Act, National Treasury Regulations, Provincial Treasury Instructions and other applicable financial policies, prescripts, directives and collective agreements; perform administrative procedures and processes;
• manage general office administration and database management; manage information and records; use relevant software packages and computer programmes effectively; use general information support systems such as BAS; use current technology, including social media and applications;
• Skills: perform numeracy and literacy functions; perform legal and computer-related functions; communicate effectively in the required language; organise and plan activities effectively; manage people and interpersonal relationships; communicate effectively in writing; liaise and network with clients and stakeholders; compile and write reports; conduct research; solve problems; manage projects; uphold high ethical standards; maintain confidentiality;
• Other: gather and analyse information; demonstrate self-management and motivation; maintain good telephone etiquette; demonstrate a high level of reliability; act with tact and discretion; communicate effectively with people at different levels and from diverse backgrounds; conduct research and analyse documents and situations; work effectively under pressure; work irregular hours when required; meet tight deadlines; maintain safety and security awareness.