Pdf Administrator Intern

• Job Purpose: To assist the Project Development and Funding Programme with administrative support as part of the SHRA Internship Programme.

Key Learning Areas:

• Project Planning, Coordination and Support Communication and Collaboration General Administration and Support Problem Solving and Initiative Learning and Development  Adherence to Deadlines and Quality Standards

Key Responsibilities:

• Project Planning, Coordination And Support Assist with the planning, coordination and tracking of pipeline project assessments and project-related queries. Assist with the planning and coordination of Project Application Committee and Technical Evaluation Committee meetings. Support the Project Officer with committee submissions, document reviews, meeting coordination and stakeholder communication. Assist with drafting communications to grant applicants and recipients.

Qualifications:

• Diploma in Secretarial Business Administration or equivalent qualification.
• Skills And Experience: Strong planning and organisational skills. Proficiency in MS Office Suite, particularly Excel and Word.  Office organisation skills.  Professional conduct. Strong written and verbal communication skills. Typing speed of 60+ words per minute.
• Computer Literacy:  MS Office Suite/365, including Excel, Word, PowerPoint, Outlook, Teams and Zoom.
• Language Skills: Level 4 – Ability to read, analyse and interpret general business periodicals, professional journals, technical procedures and governmental regulations, as well as prepare business reports, correspondence and procedure manuals.
• Assist with the planning and coordination of contracts and onboarding of successful projects. Create, manage and electronically file project and contract-related documents.
• Communication And Collaboration Communicate effectively with internal teams and external stakeholders. Build and maintain positive relationships with grant recipients.
• General Administration And Support Provide administrative support to the Project Officer, including organising files, developing templates, maintaining databases and handling correspondence. Support quarterly reporting and preparation of portfolios of evidence as required. Provide daily administrative support to the Project Development and Funding Unit, including meeting and venue coordination. Prepare meeting documentation packs and provide meeting administration support. Maintain accurate and confidential records and documents within required timelines and standards. Create, track, monitor and maintain registers of Project Development and Funding Programme documents.
• Problem Solving And Initiative Identify and address programme-related issues proactively. Propose solutions and take ownership of assigned tasks to improve programme efficiencies. Support the resolution of project-related issues and conflicts in collaboration with the project team.
• Learning And Development Demonstrate continuous learning and development throughout the internship. Assist with due diligence activities for potential development sites, including site inspections, environmental assessments and title reviews. Assist in monitoring industry trends, market conditions and regulatory changes relevant to property development. Support sustainable design and construction practices.
• Adherence To Deadlines And Quality Standards Prioritise tasks, manage time effectively and deliver accurate and thorough work. Maintain high-quality standards and consistently meet deadlines.

 Before 20 October 2026