Part-time Community Relations & Database Coordinator

Job Description

• Looking to apply your administrative, event coordination, and community engagement skills within an established educational institution? Commencing 1 Feb 2027 for 12 months, working 3 days per week (Tuesday, Wednesday and Thursday) 8am to 12pm with occasional evening and weekend attendance required during scheduled institutional events, balanced by a degree of flexibility and some work-from-home capacity.
• The position oversees alumni communication, database integrity, demographic research, event management, and committee administration. It serves as an essential liaison point for community engagement, maintaining accurate records, supporting regular correspondence, and coordinating meaningful initiatives across past and present stakeholders.

Key Responsibilities

• Manage inbound and outbound communications across multiple channels
• Maintain and foster positive public relations with the alumni network, current and past staff, and parents.
• Update, maintain, and enhance the accuracy and completeness of contact information and records within the alumni database.
• Coordinate and assist in the end-to-end execution of alumni events, covering logistics, venue bookings, invitations, RSVP management, advertising, and artwork.
• Provide dedicated administrative support to the alumni committee, including meeting scheduling, agenda management, supply tracking, and invoice processing.
• Assist in promoting and executing alumni programmes, such as career support services, volunteer opportunities, and mentoring initiatives.
• Maintain active social media channels and update institutional website pages with relevant community content.
• Research community trends, demographic information, and preferences to prepare informative reports and assist with quarterly board reporting.
• Liaise and collaborate effectively with year representatives and external tertiary institutions as required.

Requirements

• A relevant Bachelor’s degree or equivalent qualification.
• Prior administrative support experience.
• Proven organisational and time-management skills.
• High-level written and verbal communication abilities.
• Demonstrated proficiency in database management, Microsoft Office suite, and Google suite.
• Working knowledge of graphic design platforms such as Canva and Adobe Creative Cloud.
• Familiarity with social media management and website updates.
• Possession of a valid driver's licence and access to a reliable personal vehicle