PA/Paralegal - Sandton

SUMMARY:
This role exists because the company is growing, and the day-to-day running of HR and legal matters needs a dedicated owner.

POSITION INFO:
PA/Paralegal - Sandton Keep commitments, documentation, and deadlines under control across HR and legal matters while supporting the Director of Operations. About Our Client The client is a growing engineering and technology company. The organisation works with clients and employs engineers, developers, and internal staff. The Role: PA/Paralegal This role exists because the company is growing, and the day-to-day running of HR and legal matters needs a dedicated owner. You will act as the Director of Operations'' right hand on HR and legal matters, keeping commitments, documentation, and deadlines under control. The position involves working alongside external attorneys who provide legal advice, as well as collaborating with the leadership team, engineers, developers, and clients. Key Responsibilities Apply 1 to 3 years of experience to manage executive support, legal administration, and HR administration duties. Manage the Director of Operations'' diary, priorities, and commitments, prepare for meetings, take minutes, and track actions until closed. Maintain the contract register, track renewal, expiry, and notice dates, and prepare standard agreements from approved templates. Brief and coordinate with external attorneys, recruitment agencies, and internal staff. Manage statutory registers, CIPC annual returns and filings, POPIA records, and compliance calendars. Prepare employment contracts, offer letters, and policies from templates, and coordinate recruitment, onboarding, and offboarding. Maintain employee records and leave, and support disciplinary and grievance documentation and hearing administration. Prepare clear status updates on HR and legal matters and keep internal systems up to date. About You 1 to 3 years of experience in a legal, HR, or executive support role. Paralegal qualification (diploma or certificate), or an LLB or equivalent law degree. Proficiency in Microsoft 365 (Outlook, Word, Excel, Teams). Clear written and verbal communication in English. Excellent organisation and ability to manage multiple deadlines. Discretion and sound judgement with confidential information. HR administration experience (advantageous). Working knowledge of South African labour law (BCEA, LRA), POPIA, or CIPC and company secretarial experience (advantageous). Experience in an engineering, technology, or professional services company (advantageous).