Operations and Financial Administrator

Job Description

• Directing the operational flow and financial administration of an established non-profit organisation, this position supports governance, compliance, and organisational efficacy working alongside executive leadership.
• The role centres on maintaining statutory compliance, streamlining operational workflows, and managing organisational assets to ensure sustainable stewardship. 
• Working flexi-time at 20 hours per week, the role balances trust administration, policy management, and day-to-day financial operations. Offered on a 12-month fixed-term contract, there is potential for transition into a permanent position as organisational strategic processes progress. 

Key Responsibilities

• Manage organisational administration, governance, policies, and statutory compliance.
• Coordinate Trust and operational meetings, including the preparation and circulation of documentation and accurate minuting.
• Maintain legal compliance, statutory reporting, POPIA requirements, and insurance administration.
• Oversee vehicle licensing, servicing, and official records.
• Assist with financial administration, driving invoice tracking, banking support, and workflow processing.
• Ensure compliance documentation and banking letters are reviewed and updated on a quarterly basis.
• Manage asset registers, uniform stock, insurance claims, and operational resources.
• Ensure all policies, procedures, and organisational records remain accessible, current, and regularly reviewed.

Requirements

• Tertiary Qualification in Accounting, Finance, Business Administration, or a related field.
• Minimum of 3–5 years working experience in organisational administration.
• High attention to detail and a methodical approach to task execution.
• Numerical aptitude with strong proficiency in Microsoft Excel.
• High willingness to engage with AI tools to streamline operational and administrative processes.

Desirable Requirements

• Familiarity with specialised accounting and workflow tools (e.g., ApprovalMax).
• Knowledge of applying AI solutions to financial systems.

Required Software Skills

• Microsoft Excel
• ApprovalMax