OFFICER: FLEET MANAGEMENT

The successful candidate will be expected to perform the following duties:

Fleet Management Services

• Keep BMA fleet in good condition and in a functional state
• To ensure BMA Fleet is Road worthy and licensed at all times
• Coordinate with external service providers for maintenance, repair and services.
• Approval of maintenance authorization for repairs and services
• Facilitate breakdown services
• Monitor and report on vehicle usage and availability.
• Ensure timely and efficient allocation of vehicles to meet organisational needs.
• Schedule and track regular maintenance and repairs for all fleet vehicles.
• Coordinate with external service providers for maintenance and repair services.
• Assist in the Need analysis for procurement of new vehicles and disposal of old ones. 

Administrative Services

• Updating of weekly vehicle maintenance schedule
• Maintain accurate and up-to-date records of all fleet-related activities, including vehicle registration, insurance
• Maintain records of vehicle maintenance, repairs, and inspections.
• Ensure that Log sheets are controlled and completed for all official trips.

• Booking of vehicle services as per service schedule with various service providers in the different regions and ensuring vehicles are dropped off at the respective service provider and collected thereafter.
• Sending out service notifications to all drivers and managers.
• Assist with stand by functions were officials need to be transported during afterhours.
• Reviewing and updating tracking system reports.
• Checking of monthly tracking system  invoices for any discrepancies before processing for payments.
• Co-ordinate and Communicate with the Suppliers on vehicle matters as reported by the BMA officials.

Reporting and Compliance 

• Analyse, Prepare and Submitting of Fleet Management monthly  invoices for any discrepancies before processing for payments.
• Assist in analysing fleet performance data to identify areas for improvement.
• Managing the administrative process for submitting Traffic Fines representations on behalf of the driver or organization if a fine is contested. Handling the payment or redirection of fines (Section 56 notices or summons) to the driver, often coordinating with Port Commanders.
• Preparing reports on fleet Performance, including fuel usage and vehicle maintenance schedules.
• Conduct regular inspection of facilities for adherence to standards and protocols and recommend corrective actions and set work priorities.
• Investigation of accidents/Incidents involving BMA vehicle.

• Prepare a report on the accident to be submitted to the Loss Control Committee
• Record Keeping: Maintaining a database of traffic offenses, fines paid, and driver misconduct records to monitor trends and enforce driver accountability
•  Attend to all Audit matter as and when required.

Personnel Management and Relations 

• Supervise and manage fleet management administrative staff
• Formulate and review performance plans for administrative staff
• Process personnel leave applications on time
• Build and maintain relationships with all BMA officers including Governance Committees for the purposes of expectations management and knowledge sharing.
• Progress and challenges in achieving the operational plans to impacted stakeholders.

Requirements

Minimum qualifications

Grade 12 (Matric)

Three years Degree at (NQF 7) in Transport/Logistic management / Public Administration or Public Management.

Fleet management will be an added advantage. 

Other requirements

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License.
• PrDP will be an added advantage.

Minimum experience

• Minimum 4 years supervisory experience within Transport/Fleet management.

Knowledge

• South African Constitution Act, 1996
• Border Management Authority Act, 2020
• Public Finance Management Act (The PFMA) and Treasury Regulations
• National Road Traffic Act of 1996 No 93
• The Constitution of RSA, 1996.
• AARTO Act, Act 46 of 1998
• National Travel Policy Travel Framework ACT 1997
• National Treasury Guidelines and Instructions Notes
• Other relevant legislations that regulate the use of vehicles.
• Government Motor Transport Handbook

The BMA is an equal opportunity employer committed to employment equity and workforce diversity preference may be given to suitably qualified candidates from designated groups in line with the BMA employment equity plan. The BMA reserves the right not to make an appointment to the advertised positions. 

• It is the applicant’s responsibility to have all foreign qualifications evaluated by South African Qualification Authority (SAQA), confirm the appropriate NQF level and to provide proof of such evaluation report.
• Shortlisted candidates may be subjected to an interview and technical assessment(s) (which assesses the candidate's demonstrated professional and technical competency against the job requirements and duties).
• Candidates potentially considered suitable after the interview and technical test(s) for senior positions, will be subjected to a competency assessment (which tests the candidate's demonstrated proficiency in the professional dimensions attached to the level of the post);
• Employment suitability checks will be conducted on the shortlisted candidates (credit, criminal, citizenship, employment references and qualification verifications);
• Appointments will be subjected to a mandatory vetting/security clearance appropriate to the level of the position.

NB: This position is being re-advertised, and candidates who previously applied are encouraged to reapply should they still be interested in the position.