Office Manager & Orders Administrator

SUMMARY:
Are you self managed with minimum 5 year’s experience in a crucial role of supporting administration, purchase orders, invoicing and deliveries for construction site work.
 
Our client, based in Montague Gardens requires overall office management, client interactions, admin support for the Site Manager, inventory management, orders, scheduling, and day to day HR administration functions.

POSITION INFO:
REQUIREMENTS Matric, post matric qualifications advantageous Previous experience working with purchase orders, invoicing, credit notes etc. Strong communication and interpersonal skills. Computer literate. Ability to multitask, initiate improvements with day to day support tasks and all administration. DUTIES: Handling incoming calls professionally Scheduling for site deliveries & calendar management Maintaining and organizing digital and document filing Creating and editing documents such as letters, reports, presentations and assisting with pricing for tenders. Updating and maintaining databases Monitoring inventory, ordering supplies, and ensuring adequate stock levels. Assist with the planning and execution of office events, meetings, and training sessions. Assisting with expense tracking & invoice processing Communicating effectively with Head Office and ensuring all deadline requirements are met Assisting with HR administration, maintaining personnel records. Manage vehicle service records and bookings Assisting in the development and enforcement of office policies. Obtain quotations from suppliers, getting approvals and processing of orders for materials required for construction sites. Follow up with suppliers regarding order confirmations, stock availability and expected delivery dates. Monitor outstanding orders and communicate any delays or shortages to management and the relevant site personnel. Ensure that all orders are properly documented and that the necessary supporting paperwork is obtained and filed. Maintain/update the materials-to-site delivery schedule. Coordinate deliveries with suppliers, transporters and site personnel and ensure deliveries are correct and on time. Assist with urgent material requirements and changes to delivery schedules. Communicate delivery arrangements and any potential delays to the relevant parties. Available to to assist with daily requests from management. Escalate urgent matters, problems or issues requiring management approval. Communicate with suppliers and relevant staff to ensure that site requirements are attended to efficiently. Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.