Office Manager and Executive Assistant - Curve Gear

Curve Gear is a South African premium performance workwear brand, founded in 2020. The business trades

through 16 retail stores nationally, an ecommerce store and Kit Your Crew, its corporate and team kitting division. Curve Gear employs around 100 people and is part of the Pump and Abrasion Technologies (PABT) group. The brand designs workwear and footwear for people who work hard in demanding conditions, including farming, engineering, mining, construction and the trades.

The Office Manager and Executive Assistant will run the day to day operations of the Curve Gear head office and provide executive support to the General Manager. The role keeps the office organised and efficient, manages the General Manager's time and priorities, and handles administration, facilities, suppliers and HR support. It requires a high level of discretion,organisation and follow through.

 Manage the General Manager's diary, meetings and priorities

 Manage and triage the General Manager's inbox and correspondence

 Prepare meeting agendas, packs and presentations

 Attend meetings, take minutes and follow up on actions and deadlines

 Track projects and commitments and keep the General Manager informed

 Draft letters, memos, reports and confidential documents

 Act as the first point of contact for internal and external stakeholders

 Coordinate travel, accommodation and itineraries for the General Manager and staff

 Manage daily office operations, filing systems and records

 Manage office supplies, stationery and equipment

 Handle incoming calls, couriers and visitors

 Manage the office premises, maintenance, cleaning and security

 Manage relationships with office suppliers and service providers

 Obtain quotes, raise purchase orders and track costs against budget

 Coordinate IT equipment, access and support with service providers

 Support onboarding and offboarding of staff

 Maintain employee records and leave registers

 Support payroll administration and liaise with payroll providers

 Coordinate staff uniforms, training sessions and company events

 Manage petty cash and process supplier invoices for approval

 Reconcile office expenses and company card statements

 Support the finance team with month end administration

 Maintain health and safety records and office compliance in line with the Occupational Health and Safety Act

 Support POPIA compliance for office and personnel records

 General Manager's diary, inbox and actions managed accurately and on time

 Meeting packs and minutes delivered on time

 Office running smoothly with minimal disruption

 Supplier costs managed within budget

 Accurate and up to date records

 Timely processing of invoices, petty cash and HR administration

 Matric (Grade 12)

 Diploma or certificate in Office Administration, Business Administration or Executive Assistance (preferred)

 5 to 7 years' experience in office management, executive assistance or senior administration

 At least 2 years supporting a General Manager, Managing Director or other senior executive

 Experience with HR and finance administration

 Experience in a retail, wholesale or manufacturing business

 Experience with ERP systems such as Acumatica

 Experience with payroll systems

 Valid driver's licence and own transport

 Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint, Teams)

 Excellent organisation and time management

 Strong attention to detail

 Clear written and verbal communication

 High level of discretion with confidential information

 Proactive, practical problem solver who follows through

 Able to manage multiple priorities under pressure