Ocean Imports Assistant Controller

Job Purpose

Bidvest International Logistics is looking for a dedicated Assistant Controller to take control of the import files once the Controllers have pre-registered the files.  Ensure proactiveness, and very high levels of communication to both internal and External Stakeholders.  This role is the back office for the full function of Imports, from registration, Cargo dues processing, Delivery Intrusction to Transporter, release and payment to Carriers and/or Groupage Agents. Requesting for  Transport costing, and preparation of final invoice for the client, according to client or BIL KPI's. To ensure all key Milestone are updated according to processes. Maintain all internal financial queries (Debtors & Creditors), wips & Accrual, uninvoiced etc.

Office / Facility

Reporting To

Full handling of file from Registration to Invoicing, including below specifics:                

• The ability to handle the full seafreight imports procedure from registration, transport, release, through to invoicing to client.
• Ensure all relevant documents are Edoc onto cargowise prior to tasking to entries department.
• Ability to upload and request documents to shipping lines online platform.
• The ability to pay disbursements and obtain release for all shipment type.
• The ability to prepare transport delivery instructions, CTO’s and rail consignment notes, with an understanding of haulage contracts.   
• Calculate correctly storage, demurrage and other charges applicable to each file, as well as understand 3rd party charges from Agents, Transporters, and depots.
• Request transport costing sheets as per individual client’s agreed transport rates.
• Check & Task out import files as per client’s agreed rates and ensure all 3rd party charges have been accounted for.                                                                               
• Milestones to be updated correctly and timeously.

Basic Financial and calculation knowledge:                     

• Resolve queries with 3rd parties and deal with Recon queries                                                          
• Precost 3rd party charges before actual invoice obtained                                   

Communicate clearly with 3rd parties and more senior team members:

• To consult regularly with Import client controllers with regard to problematic shipping documents or queries.                

QUALIFICATIONS: 

• Matric                                
• Customs/Forwarding course accreditation would be an advantage

EXPERIANCE: 

• At least 1 years’ experience in Imports Clearing. 
• A sound knowledge of sea freight, import procedures and documentation.
• Have thorough working knowledge of various ocean and house bills of lading and respective landside charges.                

Knowledge:                                                                                                                      

• A thorough knowledge of import procedures.  (These procedures include but are not limited to customs, harbour authorities, shipping lines, Government departments etc.)                     
• Very good Incoterm knowledge and basic SARS knowledge is advantageous.                

Skills:                                                                                                                  

• Strong interpersonal and communication skills are critical to this position.                    
• Ability to work to deadlines and to handle the pressure associated with this. Good general computer literacy skills, knowledge of Cargo Wise & Compu Clearing is a benefit             
• Fluency in written and spoken English.                                               
• Attention to detail coupled with the ability to get the work done by other role players within and outside the department.
• Time management / prioritizing of shipments / tasks
• Email etiquette