Maintenance Planner

Key

• Develop detailed work plans for approved maintenance activities.
• Prepare weekly, monthly and annual maintenance schedules in consultation with the Maintenance Manager, Operations and relevant technical personnel.
• Translate approved maintenance strategies, preventative-maintenance requirements and reliability engineering recommendations into executable work
• Apply approved asset criticality and maintenance priorities when preparing work plans and schedules.
• Determine the sequence, duration and resource requirements of planned work based on available technical information and historical maintenance data.
• Maintain an appropriate balance between planned, preventative and corrective maintenance in accordance with the approved maintenance strategy.
• Coordinate maintenance schedules with Operations to minimise disruption to plant processes and service delivery.
• Prepare and maintain shutdown and major-maintenance schedules for approved interventions
• Monitor schedule changes and update maintenance plans accordingly.
• Escalate scheduling conflicts, resource constraints and risks to the Maintenance Manager.

Maintenance Work and Management Readiness

• Ensure maintenance work is adequately defined before being scheduled for execution.
• Confirm availability of materials, spares, services and other identified resources before scheduled execution.
• Coordinate with Maintenance Manager regarding procurement requirements and lead times affecting planned maintenance.
• Identify and record constraints preventing work from being executed as scheduled.
• Maintain a Ready-to-Execute status for planned work.
• Escalate unresolved work-readiness constraints to the Maintenance Manager.
• Review incomplete work and determine the planning actions required before rescheduling.
• Maintain and monitor the maintenance backlog, including ageing and priority categories.
• Identify overdue critical and high-priority work for escalation.
• Track the mean time to repair and formulate interventions to improve it.

CMMS and Maintenance

• Monitor planned versus completed maintenance.

Information Management

• Monitor preventative-maintenance compliance.
• Monitor maintenance schedule compliance.
• Analyse maintenance backlog and backlog ageing.
• Monitor planned versus actual labour hours and work duration.
• Monitor planned versus actual maintenance expenditure.
• Prepare maintenance workload forecasts.
• Identify trends affecting maintenance delivery.
• Provide information to the Maintenance Manager to support corrective action.
• Prepare regular maintenance planning reports and dashboards.
• Benchmark maintenance planning practices and recommend improvements.

Reliability Engineering Support

• Provide accurate maintenance history, failure information and work-order data to Reliability Engineering.
• Identify repetitive and recurring maintenance work for review.
• Flag potential chronic equipment problems and repeat failures to the Reliability Engineering Manager and Maintenance Manager.
• Incorporate approved reliability interventions into maintenance plans and schedules.
• Schedule approved RCM, RCA, predictive-maintenance and condition-monitoring interventions.
• Track completion of approved reliability-related maintenance actions.
• Provide maintenance planning information required for reliability reviews.
• Support the implementation of approved preventative-maintenance optimisation recommendations.
• Support periodic review of maintenance demand against approved maintenance resources.

Financial and Cost Management Support

• Support the preparation of maintenance budget requirements using historical and planned maintenance data.
• Provide information required to assess the impact of funding constraints on the maintenance plan.
• Prepare cost estimates for planned maintenance activities.
• Monitor planned versus actual maintenance costs at work-order level.
• Identify significant cost variances and provide information to the Maintenance Manager.
• Prepare maintenance expenditure forecasts based on approved maintenance plans.
• Ensure maintenance expenses are allocated to the correct maintenance cost centres.
• Provide information to support monthly and quarterly maintenance financial reporting.
• Identify procurement and material constraints that may affect maintenance expenditure and schedules.

Asset and Maintenance Master Data

• Maintain maintenance-related equipment and task information in the CMMS.
• Provide Asset Management Unit with information regarding asset additions, replacements, modifications, disposals and equipment configuration changes identified through maintenance activities, and ensure that the same information is updated on the CMMS.
• Identify gaps in asset and equipment information that affect maintenance planning.
• Ensure maintenance history remains linked to the correct asset.

Managing Resources and Personnel

• Ensure information on the Maintenance System is maintained
• Ensure the maintenance of a filing system.
• Ensure adherence to Governance and Standards
• Determine performance standards for subordinates and manage the performance evaluation process including the establishment of training needs, the monitoring of improvements/deterioration and the implementation of appropriate actions to reward or rectify behaviour.
• Implement Human Resources policies and procedures to control/regulate team conflict and/or initiate corrective measures and consultation processes to address deviations from standards.

Procurement Support

• Develop maintenance scopes, technical descriptions, quantities and planning information for approved outsourced work.
• Provide technical input required for maintenance procurement specifications.

• NDip (NQF Level 6) or BTech (NQF Level 7) or BSc /BEng Degree (NQF Level 8) in Mechanical /Electrical/Industrial Engineering or equivalent
• 3 years' experience in an Engineering field with a minimum of 2 years' working experience in a maintenance planning or/and scheduling field.
• Experience in the use of a Computerized Maintenance Management Systems (CMMS)
• Plant maintenance experience, including knowledge of preventative maintenance techniques, workflow processes and plant technology
• Exposure to plant maintenance in a wastewater management environment.
• Experience in Supply Chain with a focus on compiling bid specifications
• Contract Management experience
• Valid Driver's Licence
• Ability to work under pressure

Added Advantages

• Project Management Certificate
• Maintenance Planning and Scheduling Certificate
• Managerial experience
• Trade Test Qualification as a Millwright, Electrician, Fitter, or Instrumentation Technician