Maintenance Clerk

The role of the Maintenance Clerk is to provide administrative and operational support to the Planner and maintenance team by managing spare-parts records and inventory, controlling tools and lifting equipment, coordinating off-site repairs, supporting invoice processing and service-provider administration, checking completed job cards, and maintaining confidential departmental, employee, and safety-training records.   

The core responsibilities of the position include:

• Provide critical administrative and operational support to the Planner.
• Maintain accurate records of all spares ordered.
• In conjunction with the Maintenance Co-ordinator, identify and monitor critical spares and initiate replenishment when stock levels are low.
• Maintain records and control the issuing and return of lifting equipment and portable tools.
• Liaise with the Stores Department regarding the availability and inventory levels of spares.
• Coordinate the process for equipment and components requiring off-site repairs.
• Liaise with Accounts to ensure the accurate and timely processing of invoices and correct allocation of costs against approved budgets.
• Provide Procurement with feedback on the administrative performance of service providers.
• Conduct quality checks on job cards completed by artisans and provide feedback to the Maintenance Coordinator and Maintenance Manager.
• Manage and maintain the departmental filing system.
• Maintain and update employee records, including grading changes, training and development, qualifications and disciplinary matters.
• Ensure confidential employee records are securely maintained in the Manager’s office.
• Maintain accurate records of completed safety training.

The core requirements for the position include:

• Matric is required; a relevant post-matric qualification will be an added advantage.
• A high level of computer literacy.
• Working knowledge of Maximo or a similar system will be advantageous.
• Good interpersonal, verbal and written communication skills.
• Strong organisational and administrative skills.
• Ability to interact effectively with employees and stakeholders across all levels of the organisation.
• Ability to work effectively under pressure.

WE REGRET THAT NO HAND DELIVERED APPLICATIONS WILL BE ACCEPTED

Hulamin is committed to prioritising transformation in line with diversity, inclusion and all legislative requirements in its recruitment and appointment processes.

Please note that Hulamin reserves the right to withdraw, alter and re-advertise any vacant position based on its operational requirements.

“Hulamin does not require or solicit any payments for any recruitment process.” Please report (anonymously if you prefer) any request for such to the Hulamin Ethics and Fraud Hotline at 080 2255 688.

Candidates who do not receive any correspondence within 1 month after the closing date may assume that their applications were unsuccessful and are hereby thanked for applying.