Maintenance Administrator

SUMMARY:
Our client in the Steel Industry has an urgent vacancy for a Maintenance Administrator in Rustenburg.

POSITION INFO:
1. Job Purpose The Maintenance Administrator is responsible for providing administrative and coordination support to the maintenance and engineering department within a steel manufacturing environment. The role focuses on maintaining accurate maintenance records, coordinating maintenance schedules, processing work orders, managing maintenance documentation and assisting with the procurement and control of maintenance-related materials and spares. The successful candidate will support the smooth running of the maintenance department by ensuring that administrative processes are efficient, organised and accurately maintained. 2. Key Responsibilities Maintenance Administration and Coordination Provide general administrative support to the maintenance and engineering department. Capture, update and maintain maintenance records and documentation. Assist with scheduling and coordinating planned preventative maintenance (PPM). Record and track maintenance requests and work orders. Follow up on outstanding maintenance jobs and ensure work orders are closed off. Maintain equipment maintenance histories and service records. Assist with coordinating contractors and external service providers. Ensure maintenance documentation is properly filed and easily accessible. Work Orders and Maintenance Reporting Capture breakdown reports and maintenance requests. Maintain a register of equipment breakdowns, repairs and servicing. Monitor outstanding maintenance jobs and follow up with relevant technicians. Assist with compiling weekly and monthly maintenance reports. Update maintenance schedules and equipment service records. Track preventative maintenance activities and outstanding tasks. Procurement and Spares Administration Assist with requesting quotations for maintenance materials, tools and equipment. Process purchase requisitions and follow up on purchase orders. Liaise with the procurement and stores departments regarding maintenance spares. Monitor stock levels of critical maintenance components and consumables. Assist with maintaining accurate records of maintenance-related purchases. Follow up on supplier deliveries and outstanding orders. Contractor and Supplier Coordination Assist with scheduling external contractors and maintenance service providers. Coordinate contractor access to the manufacturing facility. Maintain contractor documentation and service records. Follow up on outstanding quotations, invoices and service reports. Assist with ensuring that contractor documentation is up to date. General Administration Process maintenance invoices and supporting documentation. Maintain accurate spreadsheets, registers and filing systems. Assist with preparing maintenance budgets and expenditure reports. Capture departmental information on relevant systems. Provide administrative support during maintenance meetings and planning sessions. Ensure all maintenance records are accurate and up to date. 3. Minimum Requirements Grade 12 / Matric. Certificate or Diploma in Administration, Business Administration or related field will be advantageous. 2-3 years'' administrative experience, preferably within a maintenance, engineering or manufacturing environment. Good computer literacy, particularly MS Excel and Outlook. Experience with ERP systems such as SYSPRO will be advantageous. Basic understanding of maintenance processes and engineering terminology will be beneficial. Good written and verbal communication skills. 4. Required Skills and Competencies Strong administrative and organisational skills. Excellent attention to detail and accuracy. Good planning and coordination abilities. Ability to manage multiple tasks and deadlines. Strong follow-up and communication skills. Good numerical and record-keeping abilities. Proficient in MS Office, particularly Excel. Ability to work under pressure in a fast-paced manufacturing environment. Ability to communicate effectively with maintenance technicians, suppliers and management. 5. Personal Attributes The successful candidate must be: Highly organised and methodical. Proactive and solutions-oriented. Reliable and deadline-driven. Accurate and detail-conscious. A good communicator. Able to work independently and within a team. Comfortable working in a manufacturing and engineering environment.