Logistics Operator

SUMMARY:
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POSITION INFO:
Responsibilities: Vessel and Cargo Documentation Capture and verify vessel information to ensure accuracy before submission. Build vessels and coordinate Pomona loadouts in line with operational requirements. Print and match Mates receipts against cargo records to confirm accuracy. Balance Mates against releases and identify and escalate any discrepancies. Check Shipping Instructions (SIs) for completeness and accuracy, and escalate issues where required. Print Q67 documentation and match against relevant specifications. Perform intake functions, including receipt and filing of incoming documentation. Assist with loadouts and working out weights as required. Export and Trade Documentation Prepare and send packing lists and invoices to relevant parties. Send Purchase Orders (POs) where these have not been transmitted, and follow up to confirm receipt. Respond to Sensitec alerts promptly and action as required. Prepare and process client documentation in accordance with required standards and timelines. Maintain accurate records and filing of all documentation processed. Weekend and After-Hours Responsibilities Work Saturdays during season as required to support the logistics team. Open files on weekends and print Q67 documentation for any SIs that are outstanding. Ensure all outstanding items are actioned on arrival to prevent delays to commercial operations. Data Accuracy and Administrative Support Receive stock information from the Commercial team and accurately capture vessel and cargo data into the relevant systems. Perform administrative checks to verify that all data is complete, accurate and consistent. Support the broader logistics team with general operational and administrative tasks as required. Maintain a high standard of accuracy and attention to detail across all documentation and data entry. Technical Competencies Computer literate with confident Microsoft Outlook proficiency Accurate and efficient data entry and documentation processing Basic understanding of export and shipping documentation Ability to work with logistics and cargo management systems Document filing and records management Requirements: Matric Certificate (National Senior Certificate) Relevant post-matric qualification in Logistics, Supply Chain, Business Administration or a related field is advantageous but not essential. 0 to 2 years of experience in a logistics, administrative or data-processing environment advantageous. Exposure to export, freight or agricultural trade documentation is advantageous but not required. Demonstrated ability to handle a high volume of data entry with accuracy. Basic understanding of logistics and supply chain processes advantageous but not essential. Familiarity with export documentation and shipping processes is beneficial. Knowledge of agricultural export or fresh produce trade is an advantage. Strong written and verbal communication skills in English; Afrikaans proficiency is advantageous. Reliable, punctual and committed to attending work on Saturdays during export season Ability to work under pressure and maintain accuracy during high-volume periods. A positive, team-oriented approach and willingness to assist across the department as needed.