Logistics and Operations Coordinator

SUMMARY:
A Logistics and Operations Coordinator that will plan safe, reliable transport and travel.

POSITION INFO:
PEN is an innercity NGO serving the needs of the poor and volnurable. A Logistics and Operations Coordinator in the PEN Young Children People Team will look after the people, places and things that keep the ECD Support Centres running. He/She will plan safe, reliable transport and travel; keep the centres supplied, safe, and secure; support IT and equipment; and organise logistics for training, Team Days, and events. She/He will manage the Young Children drivers and travel regularly between the ECD Support Centres, currently in 10 communities, and to new centres as the programme grows. DUTIES Transport and vehicles: Prepare the weekly transport timetable for drivers and manage vehicle bookings. Arrange monthly vehicle checks, servicing, licensing and cleaning, and make sure pre-travel and post-travel checks are done. Monitor fuel and mileage logs and trace traffic fines to the driver. Managing the drivers: Manage and support the drivers as their line manager. Hold regular check-ins with the staff regarding the driver's transport. Travel and accommodation: Book flights and accommodation in Pretoria and at distant ECD Support Centres. Get quotes, raise requisitions and track spending against budget. Request subsistence and submit requisitions and invoices to the Administrator. ECD Support Centre logistics: Supply the centres with consumables such as tea, coffee, stationery and refreshments. Support centre maintenance, health and safety (first-aid kits, fire extinguishers, incident reporting) and security (keys and alarms). Assets, equipment and IT: Keep the asset register and IT equipment register up to date. Provide first-line IT support for Young Children, and travel to the centres when needed. Provide equipment, furniture, IT and transport set-up for new staff and new ECD Support Centres. Training, events and calendar: Arrange logistics for monthly training at all centres: venue, transport, materials, printing and catering. Organise Team Days and other events, host meetings with stakeholders (donors to the Department of Education), and keep the Young Children annual calendar. REQUIREMENTS/QUALIFICATIONS Preferably 3 years' experience in a logistics, transport or operations position. Valid driver's licence and driving experience. Police clearance Grade 12 A qualification or experience in logistics, operations or administration is an advantage COMPETENCIES Computer skills: Word, Excel and PowerPoint. Skills in planning schedules and bookings. Able to communicate, read and write at a good standard in English. Detail orientated, with good time management and planning. Accountability. Able to work independently on the road, and willing to travel regularly between centres. Team player and problem solver. Basic IT troubleshooting skills. Experience of managing drivers or vehicles, and of working with budgets, requisitions and suppliers.