Junior Project Administrator/ DocumentController

at Eaton
Location Johannesburg, South Africa
Date Posted May 27, 2019
Category Engineering
Job Type Full-time

Description

  • Creation of Bin Request
  • Loading of Sales orders onto the Syspro System
  • Creation of Project File (Physical & Server)
  • Handover from Project office to Engineering and tracking of Engineering Freeze Dates
  • Creation and Maintenance of Project Control Summaries, which include details as per the Purchase order, Estimated Cost & Tracking of Prog Billing vs Sale Recognition Invoices
  • Backorder Report Review and updating of Syspro System with Accurate delivery dates.
  • Creation of Picking slips and Delivery notes on the Syspro System
  • Invoicing according to Billing Millstone as per customer Contracts
  • Maintaining HWN Sequence Control Sheet
  • Checking ESS Africa Email box
  • Assist with updating Project Schedules
  • All communication requests by Project Team to Customer, i.e CE, Early Warning, FAT Invitation.
  • Continually maintaining HWN data in Syspro.
  • Assist with Project cost accounting, Tracking of Scope changes and Variation orders.
  • Customer Survey report, tracking and feedback.
  • Assist with Export Logistic Documentation
  • Meeting Minutes and Follow up’s on action items- Gate Reviews, Project Meeting, and Customer Meetings Etc.
  • Maintenance of document register internal and external
  • Filing documentation per project
  • Controls issuance of document numbers (QCP’s)
  • Ensures proper document classification, sorting, filing and proper archiving
  • Prepares document transmittals for clients
  • Prepares FAT books hard and soft copies
  • Prepares Data books hard and soft copies
  • Catalogues information for data books
  • Prepares communication matrix
  • General Assistance as and when required by Management.

 

Qualifications

    • Grade 12 and 2 years ‘relevant experience in a manufacturing industry.
    • Proficiency in Microsoft Office package
    • Excellent inter-personal skills
    • Excellent communication skills (English)

 

Specialized Knowledge

 

3. Describe any specialized knowledge or skill which your position requires.
    • Understanding of document control processes.
    • Use a logical and methodical approach to work
    • Analytical/Problem solving ability
    • Observant and good at paying attention to detail
    • Good report writing skills and to explain findings clearly.
    • Computer literate to analyse, store and display results

 

 

We make what matters work. Everywhere you look—from the technology and machinery that surrounds us, to the critical services and infrastructure that we depend on every day—you’ll find one thing in common. It all relies on power. That’s why Eaton is dedicated to improving people’s lives and the environment with power management technologies that are more reliable, efficient, safe and sustainable. Because this is what matters. We are confident we can deliver on this promise because of the attributes that our employees embody. We’re ethical, passionate, accountable, efficient, transparent and we’re committed to learning. These values enable us to tackle some of the toughest challenges on the planet, never losing sight of what matters.

Job: Engineering

Region: Europe, Middle East, Africa
Organization: Africa

Job Level: Entry Level
Schedule: Full-time
Is remote work (i.e. working from home or another Eaton facility) allowed for this position?: No
Does this position offer relocation?: No
Travel: Yes, 10 % of the Time

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