Junior Finance Administrator (Fixed Term Contract)

JOB GRADE: B4

JOB PURPOSE

The Junior finance administrator position at Mecer Inter-Ed exists to provide essential administrative support to the accounting department, ensuring the accurate and efficient processing of financial transactions, record-keeping, and client communication, thereby contributing to the overall financial stability and success of the organization.

MAIN OBJECTIVES:

• Deliver Transaction Processing Management: Efficiently process financial transactions, ensuring accuracy and timeliness in data entry and documentation.
• Financial Records Maintenance: Maintain organized and up-to-date financial records, making them readily accessible for auditing and reporting purposes.
• Payment Processing: Overseeing the processing of payments, including verification, scheduling, and execution of transactions.
• Invoicing: Create invoices, ensuring accurate and timely issuance of invoices to clients.
• Client Relations and Communication: Manage client interactions regarding billing, payments, and financial inquiries, ensuring excellent customer service and timely issue resolution.
• Administrative Efficiency: Support the Financial Manager and accounting team with administrative tasks, contributing to the overall efficiency of the department.
• Professional Development: Continuously enhance your own expertise through ongoing learning and training opportunities. Share knowledge with colleagues and contribute to the improvement of the company.
• Compliance and Quality Assurance: Ensure adherence to Mecer Inter-Ed's quality standards and regulatory requirements in all activities. Participate in audits and assessments as needed.

AD HOC DUTIES:

Various administrative tasks, beyond the above listed, from time to time.

QUALIFICATIONS, EXPERIENCE AND SKILLS

Qualifications and Experience

• Higher qualification in finance, Accounting, or related field or equivalent experience.
• Prior experience in an administrative role, preferably in a finance or accounting context.
• Proficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel), and accounting software.

Knowledge

• Basic Financial Principles: Understanding of fundamental financial concepts, such as income, expenses, assets, and liabilities, to effectively handle financial transactions and records.
• Accounting Software Familiarity: Knowledge of accounting software and systems used for transaction processing and record-keeping.
• Financial Documentation: Familiarity with financial documentation and record-keeping procedures, ensuring accurate and organized financial records.
• Invoicing Procedures: Understanding of invoicing processes, including invoice generation, formatting, and distribution to clients.
• Data Entry and Management: Proficiency in data entry techniques and data management to maintain financial accuracy and integrity.
• Compliance Awareness: Basic awareness of financial regulations and compliance requirements relevant to the role.

Competencies

• The ability to effectively organize financial data, records, and tasks, ensuring efficiency and accuracy in financial operations.
• A keen eye for detail to detect and rectify discrepancies in financial records, invoices, and transactions.
• Proficient communication skills, both verbal and written, to interact with clients and internal teams, providing excellent customer service and resolving financial inquiries.
• Good interpersonal skills and communication with all levels of management.
• Competence in identifying and addressing financial issues and discrepancies, contributing to financial accuracy and stability.
• Efficiently managing multiple tasks and priorities within established timelines, ensuring timely financial processes.
• The capacity to adapt to changing financial software and tools, staying updated with evolving financial practices.

Skills

• Abilities of the employee to perform effectively and efficiently:
• Technical Skills
• Organizational Skills
• Problem-Solving Skills
• Communication Skills
• Soft Skills
• Ethical and Legal Awareness
• Teamwork and Collaboration
• Attention to Detail
• Time Management
• Adaptability