Job Card and Safety Administrator

• An established civil engineering and construction organisation specialising in earthworks and infrastructure development for the petroleum industry, including fuel pump, storage tank and forecourt installations, requires an organised Job Card and Safety Administrator. The successful candidate will issue and coordinate job cards for technical teams, keep clients informed of site findings and work progress, complete job costing, close finalised job cards, update safety statistics, and compile and maintain safety files within a highly regulated and safety-conscious working environment.

Minimum Requirements:

• Matric or an equivalent qualification.
• Previous experience in an administrative, service coordination or job card administration role.
• Experience working with job cards, work orders or service documentation would be advantageous.
• Experience within a technical services, construction, engineering, installation or maintenance environment would be advantageous.
• Previous exposure to occupational health and safety administration would be highly advantageous.
• Understanding of job costing, quotations, invoicing support or related financial administration.
• Proficiency in Microsoft Word, Excel, Outlook and administrative systems.
• Strong numerical ability and attention to detail.
• Excellent written and verbal communication skills.
• Professional and confident when communicating with clients.
• Strong organisational, planning and follow-up abilities.
• Able to manage multiple job cards and deadlines simultaneously.
• Able to maintain accurate records and confidential documentation.
• Willing and able to learn the company’s internal systems and procedures.
• Reliable, proactive and able to work with limited supervision.

Duties and Responsibilities:

• Prepare and issue job cards to the relevant employees or technical teams each morning.
• Capture and maintain accurate job card information on the company’s systems.
• Monitor the progress and status of open job cards.
• Obtain findings, updates and supporting information from the relevant teams.
• Keep clients informed of job findings, progress and outstanding requirements.
• Prepare clear reports and updates for clients.
• Follow up on incomplete information and outstanding job cards.
• Accurately calculate and capture job-related costs.
• Assist with quotations, costing and supporting documentation where required.
• Close completed job cards once all information and costs have been verified.
• Maintain organised electronic and manual job card records.
• Update and maintain workplace safety statistics.
• Compile, update and maintain safety files and supporting documentation.
• Ensure safety records remain accurate, current and readily available.
• Assist with general administrative duties and operational reporting.
• Communicate proactively with management, employees, technical teams and clients.
• Ensure all administrative tasks are completed accurately and within the required deadlines