Fleet Clerk

The Fleet Transport Clerk TRPH at Shoprite is a pivotal administrative role supporting the Fleet Supervisor within the Transpharm Department, ensuring meticulous management of fleet records, vehicle documentation, and compliance with safety and operational standards. This position demands strong organisational skills, proficiency in fleet management systems, data processing, and effective problem escalation to facilitate seamless day-to-day fleet operations. Ideal for candidates with experience in transport administration and a commitment to operational excellence, this role offers the opportunity to contribute to a leading retail organisation renowned for its robust logistics network and commitment to employee development. Join us to drive efficiency, accuracy, and safety in fleet management while leveraging industry-standard technologies within a dynamic and growth-focused environment.

Location - Town or City

Centurion, Pretoria

About the role

The Fleet Transport Clerk TRPH at Shoprite is a pivotal administrative role supporting the Fleet Supervisor within the Transpharm Department, ensuring meticulous management of fleet records, vehicle documentation, and compliance with safety and operational standards. This position demands strong organisational skills, proficiency in fleet management systems, data processing, and effective problem escalation to facilitate seamless day-to-day fleet operations. Ideal for candidates with experience in transport administration and a commitment to operational excellence, this role offers the opportunity to contribute to a leading retail organisation renowned for its robust logistics network and commitment to employee development. Join us to drive efficiency, accuracy, and safety in fleet management while leveraging industry-standard technologies within a dynamic and growth-focused environment.

What you'll do

• Administer daily fleet operations to ensure optimal vehicle availability and efficient delivery coordination.
• Accurately process and maintain comprehensive records related to vehicles, drivers, routes, and deliveries in a timely manner.
• Organise and manage fleet documentation, logs, and registers to facilitate easy retrieval and effective operational follow-up.
• Support the Fleet Supervisor by handling routine administrative and coordination tasks, escalating issues as necessary.
• Monitor and update vehicle servicing, licensing, maintenance, and roadworthiness information, ensuring all records are complete and current.
• Handle compliance documentation including traffic fines, incident reports, accident records, and assist with audits and internal inspections.
• Collaborate with drivers, dispatch personnel, and internal teams to address fleet-related administrative inquiries and support service delivery.
• Utilise fleet management systems and spreadsheets to maintain accurate operational data and generate routine reports on fuel consumption, driver hours, and vehicle status.
• Identify and report documentation gaps or compliance risks promptly to aid in effective asset tracking and risk management.
• Execute assigned administrative duties within agreed timelines, ensuring accuracy and adherence to organisational procedures.

What you bring

• Completion of Grade 12 (Matric) is essential.
• A certificate in Administration, Logistics, Transport, or a related field is preferred.
• At least 1-2 years' experience in fleet administration, logistics administration, transport coordination, or a similar role is essential.
• Basic understanding of fleet, vehicle, delivery, or transport administration processes is required.
• Proficiency in computer applications, particularly Excel or Google Sheets, is essential.
• Ability to accurately capture, process, and maintain comprehensive records and reports is essential.
• A valid driver's licence is preferred.