Financial Clerk – On-site - Germiston

SUMMARY:
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POSITION INFO:
ENVIRONMENT: A leading Retailer is looking for a Financial Clerk who will support and assist the finance function with general transactional, administrative, and control-related activities across retail and central operations.   DUTIES:   Role Purpose •       Support and assist the finance function with general transactional, administrative, and control-related activities across retail and central operations •       Assist the Accountant and, where applicable, the Bookkeeper in maintaining accurate, complete, and well-controlled financial records •       Ensure finance documentation, records, and supporting schedules are properly maintained, organised, and audit-ready •       Provide general executional support to ensure continuity, accuracy, and efficiency within finance processes   Finance Processing & Queries •       Support and assist with general finance transaction processing across the finance function •       Assist with capturing financial entries where required and under supervision •       Support validation of financial data accuracy and completeness of supporting documentation •       Assist with basic finance queries and escalate where necessary Finance Administration & Controls •       Support and assist with general finance administration activities within the finance function •       Maintain accurate filing of finance-related documentation and records (electronic and hard copy) •       Maintain SharePoint and SOP registers •       Maintain daily count registers and petty cash registers •       Perform trainee-related tasks as required •       Support internal and external audit requests •       Support business requests that are sanctioned by the Accountant •       Provide backup support across finance processes as required, including during leave, peak periods, and operational demands •       Support collection, collation, and filing of payment-related supporting documents •       Escalate unresolved or complex queries to senior finance team members Audit, Reporting & Documentation •       Support and assist with audit filing and document control processes •       Maintain organised electronic and physical filing systems for finance records •       Assist with ensuring documentation is complete, correctly labelled, and audit-ready •       Support retrieval and preparation of documents for audits and internal reviews •       Assist with maintaining compliance with document retention standards •       Assist with expense analysis and preparation of basic supporting schedules •       Prepare basic spreadsheets and master templates Fixed Assets •       Support and assist with fixed asset administration within the finance function •       Support maintenance of fixed asset registers and supporting documentation •       Assist with coordination of asset verification exercises and related documentation Stock & Inventory •       Support and assist with stock and inventory-related finance administration •       Assist with stocktake preparation, coordination, and checklist completion •       Support capturing and filing of stock count sheets and variance documentation •       Assist with basic stock-related reconciliations and supporting schedules where required Finance Controls •       Support and assist with daily finance controls and checklist completion processes •       Assist with completion of daily finance and store control checklists •       Support compliance monitoring by ensuring required documentation is completed and filed timeously •       Escalate control exceptions, variances, or missing information to senior team members Contracts and Lease Administration & Document Management •       Support and assist with contracts and lease administration processes within the finance function •       Maintain hard copy and electronic filing of contracts, lease agreements, and related documentation •       Assist with updating and maintaining SharePoint folders for finance inputs •       Ensure contract and lease documentation is complete, correctly filed, and easily retrievable for audit and operational requirements •       Support version control and document organisation across contract and lease records General Finance Administration •       Support and assist with general finance administration activities •       Assist with preparing spreadsheets, basic reports, and supporting reconciliations •       Support month-end processes through data gathering, validation, and document collation •       Provide administrative support to the Accountant and Bookkeeper during month-end close •       Assist with ad hoc finance tasks as required to support operational requirements and continuity of finance functions   REQUIREMENTS: ·         Matric (Grade 12), preferably with Accounting ·         Diploma in Finance\/Accounting (advantageous) ·         0–2 years’ experience in a finance or administrative support role ·         Exposure to retail finance environment beneficial ·         Basic Excel skills required ATTRIBUTES: •       Strong attention to detail and accuracy •       Good organisational and administrative ability •       Ability to follow structured processes and instructions •       Strong attention to detail and accuracy •       Good organisational and administrative ability •       Ability to follow structured processes and instructions