Financial Administrator

SUMMARY:
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POSITION INFO:
FINANCIAL ADMINISTRATOR Reference: MID727 Location: Sandton, Gauteng Department: Finance Reporting to: Financial Controller \/ Financial Manager Dotted-Line Reporting: Chief Financial Officer (CFO) Position Overview Midvaal Recruitment is seeking a detail-oriented and experienced Financial Administrator to join a professional finance team based in Sandton, Gauteng. This hybrid role combines senior financial administration with accounting oversight, financial controls, reconciliations, statutory compliance and process improvement. The successful candidate will play a key role in maintaining accurate financial records, strengthening internal controls, supporting audit processes and ensuring compliance with applicable financial policies and statutory requirements. The ideal candidate will have strong analytical skills, sound financial knowledge and the ability to manage multiple financial processes independently while working closely with senior finance management and other departments. Key Responsibilities 1. Audit Preparation and Financial Records Maintain accurate, complete and well-organised financial records. Prepare and digitize supporting documentation for internal and external audits. Respond to audit queries and coordinate the provision of requested documentation. Liaise with auditors and monitor audit action items, deadlines and reporting dashboards. Ensure financial documentation complies with internal policies and applicable requirements. 2. Intercompany Charges and Recoveries Administer and process intercompany recharges and recoveries accurately and timeously. Apply established intercompany policies and procedures. Prepare and maintain monthly supporting schedules. Reconcile intercompany balances and investigate discrepancies. Ensure transactions are accurately recorded and appropriately supported. 3. Balance-Sheet Reconciliations Reconcile accounts payable to the general ledger and supplier statements. Reconcile accounts receivable to the general ledger. Perform regular bank reconciliations. Reconcile control accounts and other balance-sheet accounts. Investigate and resolve discrepancies, ensuring accurate financial reporting. 4. Intercompany Loan Administration Administer and reconcile intercompany loan accounts, including long-term loans, working-capital facilities and short-term loans. Calculate and process interest charges in accordance with formal loan agreements. Monitor loan balances and ensure transactions are accurately recorded. Maintain valid, complete and compliant loan documentation. Ensure loan agreements and related financial obligations are properly administered. 5. Bank Account Administration – FNB Allocate and reconcile transactions relating to pooled bank accounts and intercompany loans across the relevant entities. Ensure interest earned on pooled accounts is allocated and redistributed accurately and promptly. Allocate and redistribute bank charges appropriately across entities. Monitor bank charges, interest expenses and interest income. Identify opportunities to improve banking efficiency and reduce unnecessary costs. 6. Inventory Management and Reconciliations Manage inventory controls and reconciliations for printing and stationery. Monitor inventory expenditure and identify opportunities for cost savings. Promote digitisation and more efficient inventory management processes. Maintain oversight of company uniforms and other inventory categories. Ensure inventory records are accurate and appropriately maintained. 7. Fixed-Asset Management Ensure company assets are appropriately tagged and recorded. Maintain accurate asset registers and asset-location records. Maintain the fixed-asset register and depreciation schedules. Participate in quarterly and year-end stock counts. Investigate and resolve discrepancies identified during asset verification. 8. Property, Plant and Equipment (PPE) Allocate and budget start-up costs associated with property, plant and equipment. Reconcile relevant PPE control accounts. Prepare and maintain amortization schedules for costs allocated to individual sites. Ensure carried-forward balances are accurate and properly supported. Maintain complete and reliable supporting documentation for financial reporting. 9. Statutory and SARS Compliance Prepare and support statutory and SARS-related submissions. Complete the necessary reconciliations and supporting schedules. Submit documentation to the Financial Manager for review and filing. Monitor compliance with applicable statutory requirements and internal deadlines. Maintain accurate records to support reporting and compliance obligations. 10. Financial Improvement Projects Participate in and manage non-routine financial improvement initiatives. Identify opportunities for process automation and workflow optimization. Analyze existing financial processes and recommend practical improvements. Collaborate with relevant departments on cross-functional business analysis. Support initiatives aimed at improving efficiency, accuracy, internal controls and financial reporting. Minimum Requirements Relevant tertiary qualification in Accounting, Finance or Financial Management. Previous experience in a financial administration, accounting or financial control environment. Strong practical experience in balance-sheet reconciliations, bank reconciliations and general ledger accounting. Experience with intercompany transactions, loan accounts and interest calculations. Knowledge of fixed assets, depreciation, inventory controls and PPE accounting. Experience supporting audits and preparing financial documentation. Working knowledge of statutory compliance and SARS-related financial submissions. Strong computer literacy, particularly in Microsoft Excel and financial accounting systems. Skills and Competencies Strong analytical and numerical skills. High attention to detail and accuracy. Excellent organizational and time-management abilities. Sound understanding of financial controls and segregation of duties. Ability to identify discrepancies, investigate variances and implement corrective action. Strong problem-solving and critical-thinking skills. Professional communication and interpersonal skills. Ability to manage multiple priorities and meet strict deadlines. High levels of integrity, confidentiality and accountability. A proactive approach to process improvement and digitisation. Ability to work independently while collaborating with senior management and cross-functional teams. Key Performance Expectations The successful candidate will be expected to: Maintain accurate and up-to-date financial records and reconciliations. Ensure intercompany balances and loan accounts are properly reconciled. Support timely and successful completion of audit requirements. Maintain reliable fixed-asset, inventory and PPE records. Ensure statutory and SARS-related submissions are accurately prepared for review and filing. Strengthen internal financial controls and promote compliance with established policies. Identify and implement opportunities to improve financial processes and operational efficiency. Ideal Candidate Profile The ideal candidate is a technically competent finance professional who combines strong accounting knowledge with excellent administrative discipline. They must be comfortable working with complex reconciliations, intercompany transactions, financial controls and compliance requirements while supporting continuous improvement initiatives. Candidates who demonstrate initiative, accuracy, discretion and the ability to work effectively with senior finance stakeholders will be well suited to this opportunity. To apply: Please submit your updated CV to , quoting reference MID727 – Financial Administrator in the subject line. Only candidates meeting the minimum requirements will be contacted.