Key Responsibilities:
Financial Administration
- Prepare customer invoices and credit notes; monitor accounts receivable; allocate payments; reconcile debtor accounts, bank accounts and cash receipts; maintain accurate financial records; and assist with budget and expense monitoring.
Payroll Administration
- Coordinate weekly and monthly payroll administration, including the calculation and submission of hours,overtime, leave, deductions and allowances. Maintain payroll information, liaise with external payroll service providers and management, and assist with payroll queries.
Staff Attendance & Workforce Administration
- Maintain attendance registers and timesheets, track leave and absenteeism, report discrepancies to management, and maintain employee records and personnel documentation.
Client Communication & Account Management
- Act as a point of contact for financial and administrative queries; issue invoices and statements; communicate about payments and reconciliations; follow up on outstanding accounts; and maintain professional client relationships.
Credit Control
- Prepare payment reminders and collection correspondence, monitor overdue accounts, follow up on payment commitments, assist with credit control procedures and escalate delinquent accounts to management.
Supplier & Accounts Payable Administration
- Verify supplier invoices and supporting documents, submit invoices for payment, reconcile supplier statements, resolve account queries and maintain supplier records.
General Administration
- Maintain company records, contracts and filing systems; prepare reports and correspondence; coordinate administrative processes across departments; and assist with onboarding documentation.
Reporting & Compliance
- Prepare weekly and monthly management reports, maintain confidentiality, support internal controls and assist with VAT, statutory submissions and other regulatory requirements.
Coordination & Operational Support
- Coordinate financial and administrative activities across branches, stores and business units, and provide support for management projects and business initiatives.
Requirements
Minimum Requirements
- Relevant qualification in Finance, Accounting, Bookkeeping or Business Administration will be advantageous.
- Minimum 3- 5 years' relevant experience in a finance and administration role.
- Working knowledge of bookkeeping, reconciliations, payroll administration and credit control.
- Experience with accounting and payroll systems.
- Strong Microsoft Excel and general computer literacy.
- Good understanding of financial administration and internal controls.