Finance and Admin Manager

PURPOSE OF THE JOB:

The Finance and Administration Manager is responsible for ensuring that an organisation’s financial resources, administrative systems, and operational support functions are managed efficiently, accurately, and in compliance with applicable policies and regulations.

JOB RESPONSIBILITIES:

BALANCED SCORECARD PILLARS, ROLES AND RESPONSIBILITIES: 
SAFETY, HEALTH, ENVIRONMENT AND QUALITY:

• Identify and assess level of baseline- and issue-based risk exposures in area of responsibility by considering exposures to the business, financial and legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Manage SHEQ compliance within the Department through effective use of the Toolbox
• Utilise the Integrated Management System (IMS) to analyse, identify trends, initiate, mitigate, investigate and report SHEQ status

PEOPLE:
Manage the Department:
• Ensure an enabling climate/culture
• Manage labour stability by minimising labour turnover
o Labour complement in line with budget 
o Achieve HDSA/Female targets for the Department
• Manage performance against set targets and competencies
• Ensure IDP’s are linked to performance results and implemented as per plan
• Conduct career discussions and implement actions with all identified talent (quarterly)
• Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)
• Coach and counsel people to ensure improved performance levels
• Conduct recruitment interviews

CUSTOMERS:
• Maintain and improve relationships with key stakeholders
• Ensure customer and supplier satisfaction

BUSINESS PROCESSES: 
• Auditing (Internal & External):
• Reduce no of audit findings

EWRM:
•    Identify and manage risks

SOP’s:
•    Revise SOP’s

Projects:
•   Implement Six Sigma Projects

Reporting:
•   Compile Financial Reports

Financial Management:
• Achieving budgeted costs 
• Manage Working Capital Cash flow
• Manage the CAPEX budget

Growth:
• Manage Continuous Improvement through Operational Excellence

Shareholder Value:

• Cost & Financial Accounting:
• Ensure effective Cost & Financial Accounting

WORKPLACE COMPETENCIES: 
Systems:
• Microsoft Programs
• Samancor Chrome Systems (IMS, EBMS, Chromedoc, MES, SAP, Coupa)

Job Skills:
• Required training as per training matrix
• Soft skills as identified per department / level
Knowledge:
• Demonstrate an understanding of companies’ business processes. Manage the Companies risks, auditing projects and reporting. 

Minimum Qualifications:
• Degree or National Diploma (BCom, Financial Management, Accounting, Auditing, Taxation).

Additional qualifications: Will be advantageous
• CIMA (Chartered Institute of Management Accountants) or CA(SA) (Chartered Accountant South Africa)
• SAP knowledge

Experience:

• 8 years’ relevant experience, preferably 2 years’ managerial experience