FICA Administrator

Purpose of the Role

 To provide administrative and clerical support to the New Equipment section of the business.

Key Performance Areas

• Assist with the preparation of customer quotations using approved pricing and information provided by the Sales team.
• Capture quotation information accurately on the relevant system or template.
• Check quotations for basic completeness and accuracy before submitting them for review.
• Make authorised amendments to quotations as instructed.
• Distribute approved quotations to the relevant Sales Representative or customer.
• File and maintain copies of quotations and supporting documentation.
• Assist with following up on outstanding quotation information.
• FICA compliance
• Group Travel Bookings
• Po’s and Migo’s
• Administration on Cloud quote and magnitude
• Compile FICA reports using information available from the relevant company systems and source documentation.
• Capture and update information required for FICA reporting.
• Check information for completeness before submitting reports for review.
• Identify missing information and follow up with the relevant Sales team member.
• Maintain copies of completed FICA reports and supporting documentation.
• Assist with updating FIC reports as required.
• Maintain a safe working environment (according to safety policy and procedures)
• Achieve individual Balanced Scorecard and KPIs
• Effective self-management and performance ownership
• Adherence to any reasonable instruction

Qualification, Experience and Competencies

Minimum Qualification

• Grade 12 / National Senior Certificate.
• An administrative or business-related certificate would be advantageous.

Minimum Experience

• 10 years

Competencies

• Excel, Word, Power point, Fica, Cloud quote, Reports