Faculty Officer III (P8) (Faculty of Engineering & the Built Environment: Dean's Office)

Responsibilities:

• The Faculty of Engineering and the Built Environment is recruiting a Faculty Officer to support the Head of Faculty Administration (HFA) in the execution of her duties. Set within a fast-paced environment, this role demands outstanding planning and organisational skills in rendering excellent support
• Handle problems related to applications
• Sign-off the registration approval of students
• Source all documentation pertaining to the lifecycle or the student
• Plan and oversee the logistics related to examinations and graduations for the faculty
• Assist the HFA with assessing and correcting the quality of Academic Administration data captured for student records
• Involvement in the Postgraduate Office

Minimum requirements

• A relevant Degree/Advanced Diploma at NQF level 7.
• Minimum of 5 years’ experience in academic and student administration with a higher education institution.
• Proven computer skills in Windows and MS Office.
• Minimum of 3 years' ITS experience
• A minimum of three years’ experience in managing/coordinating a wide range of administrative and executive support-related tasks in a higher education environment
• Experience in Committee Administration would be advantageous

Recommendations:

• Understanding and Implementation of faculty rules and regulations.
• Understanding and Implementation of Academic Regulations
• Understanding and Implementation of UJ policies, procedures and processes
• Experience with Application Ranking System (ARS) selection procedures

Competencies and Behavioural Attributes:

• Good communication skills (written and verbal) with a high level of proficiency in English
• Good oral communication in at least one other language 
• Good planning and organisational skills
• Computer literacy, including MS Office (MS Word and Excel)
• Excellent interpersonal skills
• Good problem-solving and numerical skills
• Extensive relevant experience in academic administration and management of student data
• A flexible and versatile team player who will work and excel in any environment
• Attention to detail
• Reliability and Integrity
• Good people management and time management
• Ability to work under pressure in a complex environment

Deadline:20th November,2026