Faculty Assistant | Contract

As a proactive and highly organised professional, you will ensure that faculty operations, logistics, and multi-stakeholder coordination remain seamless and efficient in a fast-paced environment. You will lead the management of complex scheduling and course materials, seamlessly embedding technical proficiency and anticipatory support into every process. By acting as the vital link between faculty and various internal stakeholders, you will champion accuracy and build unwavering confidence in administrative delivery. This role demands a balance of independent initiative and collaborative agility to continuously optimise operational excellence.

Key Responsibilities:

• Faculty and Program Support: Manage faculty calendars, coordinate with Program Coordinators, and provide remote/in-person session support to ensure smooth delivery.
• Coordinate Course and Content Management: Prepare, upload, and maintain course materials across Salesforce, Canvas, and other platforms, ensuring accuracy, copyright compliance, and timely access.
  
• Logistics and Event Coordination: Organise travel, guest speaker arrangements, and session logistics for in-person and online programs
• Administration and Finance: Handle expenses, invoices, and reporting, and support client meetings and internal coordination.
• Surveys and Data Management: Manage program folders, update records, and deploy leadership surveys

• Tertiary Qualification in Office Administration, Business Administration or equivalent
• 2 – 3 years of experience within an Executive Assistant function to multiple Senior Stakeholders, or a very similar environment
• Proven Intermediate technical proficiency in the following:
  • MS Office Suite (Word, Excel, Outlook, Teams)
  • Digital collaboration tools (Zoom, MS Teams)
    
• Ability to manage multiple priorities across geographies, work independently, and deliver to deadlines.
• Demonstrated ability to communicate effectively, both in writing and verbally.

Skills required:

• Strong organisational and time management skills
• Attention to detail and ability to multitask
• Ability to work collaboratively as well as independently in a fast-paced environment