Facilities Coordinator (6 Months Fixed Term Contract)

About Us

Tsebo Facilities Solutions is looking for a Facilities Coordinator to coordinate and oversee site-based facilities management activities, ensuring maintenance, contractor management, compliance, safety, and operational support requirements are executed efficiently and effectively. The Facilities Coordinator serves as the primary on-site facilities representative, ensuring service providers, maintenance activities, and facilities support teams deliver services that support business continuity, laboratory and clinical operations, regulatory compliance, and a safe working environment.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Contractor Coordination and Vendor Management

• Coordinate and schedule approved service providers for HVAC, electrical, plumbing, building fabric, lift, generator, UPS, cold-chain, and water system maintenance.
• Act as the primary on-site liaison between contractors, stakeholders, and the Facilities Manager.
• Monitor contractor performance against service level agreements (SLAs), preventative maintenance schedules, and contractual obligations.
• Coordinate stakeholder approvals for facilities-related projects and maintenance activities.
• Ensure contractors comply with site access requirements, operational standards, and safety procedures.
• Escalate contractor non-performance, project delays, risks, and service interruptions to the Facilities Manager.
• Coordinate after-hours contractor support for emergency maintenance and critical incidents.

Maintenance Coordination and Service Delivery

• Manage and coordinate reactive maintenance requests and preventative maintenance activities.
• Oversee maintenance work orders through the Computer-Aided Facilities Management (CAFM) system.
• Coordinate statutory inspections and compliance maintenance requirements.
• Ensure maintenance requests are resolved within agreed service levels.
• Conduct follow-up inspections and verify satisfactory completion of maintenance work.
• Assist with office relocations, refurbishment projects, and small works initiatives.
• Obtain quotations and support risk assessments for facilities projects.
• Identify recurring maintenance issues and recommend sustainable solutions.

Site Inspections and Facilities Monitoring

• Conduct routine inspections of facilities, infrastructure, and equipment.
• Identify maintenance defects, safety concerns, and operational risks.
• Monitor facility conditions and ensure issues are logged and addressed.
• Verify lockout/tagout procedures and permit-to-work controls are implemented where required.
• Conduct post-maintenance inspections to verify workmanship quality.
• Escalate significant infrastructure failures and risks to the Facilities Manager.
• Support audit and accreditation readiness through routine compliance inspections.

Site Inspections and Facilities Monitoring

• Conduct routine inspections of facilities, infrastructure, and equipment.
• Identify maintenance defects, safety concerns, and operational risks.
• Monitor facility conditions and ensure issues are logged and addressed.
• Verify lockout/tagout procedures and permit-to-work controls are implemented where required.
• Conduct post-maintenance inspections to verify workmanship quality.
• Escalate significant infrastructure failures and risks to the Facilities Manager.
• Support audit and accreditation readiness through routine compliance inspections.

Health, Safety and Compliance

• Support compliance with the Occupational Health and Safety Act and company safety standards.
• Monitor contractor compliance with safety procedures and permit requirements.
• Conduct contractor inductions where required.
• Verify the use of appropriate personal protective equipment (PPE).
• Coordinate fire safety inspections and ensure compliance with relevant SANS requirements.
• Coordinate Certificates of Compliance (CoCs) and electrical safety requirements.
• Participate in incident investigations and corrective action implementation.
• Report safety concerns, incidents, and near misses.
• Support SHE Committee initiatives and safety awareness programs.

Team Leadership and Coordination

• Lead, coordinate, and support General Assistants (Facilities).
• Allocate work and monitor completion against operational requirements.
• Manage attendance, leave schedules, and workforce planning.
• Provide coaching, guidance, and ongoing performance feedback.
• Contribute to performance management and development discussions.
• Identify training and development opportunities.
• Support recruitment, onboarding, and employee engagement activities.
• Promote compliance with company policies and procedures.
• Foster teamwork, accountability, and a customer-focused service culture.

Qualifications

• Grade 12 (Matric).
• Relevant Facilities Management, Building Services, Engineering, Property Management, or Technical qualification advantageous.

Experience

• Minimum 3-5 years' experience within Facilities Management, Building Maintenance, Property Services, or a related environment.
• Experience coordinating contractors and multiple service providers.
• Experience supervising or coordinating operational support teams.
• Exposure to healthcare, laboratory, commercial property, or corporate facilities environments advantageous.

• Facilities maintenance coordination.
• Vendor and contractor management.
• Asset register management.
• Facilities administration and reporting.
• Incident and risk management.
• Microsoft Office Suite.
• CAFM systems and work order management tools.