FA Specialist Stores

PURPOSE OF THE JOB

To control and optimise inventory and rotables and to continuously improve current practices, methods, equipment and processes in a safe manner, in order to provide the required service levels and reduce inventory costs to the company.

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Identify and assess level of issue based risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Manage SHEQ compliance within the Process through effective use of the Toolbox
• Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status

PEOPLE

Supervise the Team:

• Ensure an enabling climate/culture
• Manage labour stability by minimising labour turnover
  • Labour complement in line with budget
  • Achieve HDSA/Female targets for the Section
• Manage performance against set targets and competencies
  • Ensure IDP’s are linked to performance results and implemented as per plan
• Conduct career discussions and implement actions with all identified talent (quarterly)
• Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)
• Coach and counsel people to ensure improved performance levels
• Conduct recruitment interviews

CUSTOMERS 

• Manage relationships with key stakeholders and ensure Customer Satisfaction
• Interact with customers and familiarise yourself with operational concerns and any inherent peculiarities
• Provide customer service and ensure customer satisfaction and competitive practice

BUSINESS PROCESSES 

General:

• Lead the Stores team to provide an efficient warehousing service, ensuring un-interrupted plant operations
• Maintain and improve stores procedures and controls with the integrated use of SAP/ COUPA
• Investigate abnormal reservations
• Optimise stock holding to improve working capital and to facilitate effective maintenance
• Perform Time and Attendance verifications for the stores department
• Manage Stores equipment (Vehicles, Forklifts, etc.)
• Ensure regular stock counts and reconciliations against ERP system 

Inventory Control:  

• Manage the Inventory Control / Materials Management processes: 
• Quality inspections and control (Binning)
• Ordering
• Receiving
• Issuing
• Safeguarding
• Adequate housekeeping
• Approve daily stock requisitions utilizing the MRP (Material Requirements Planning) system
• Management and regular review of minimum & maximum stock levels
• Management and control of stock at holding areas at the Plant (outside Main Store)
• Management and control of Diesel
• Management and control of Critical Spares 

Computer Systems:

• Maintain and management of material master data and creation of new materials
• Manage Critical Items (ABC Analysis) – classification and ensure no out of stocks
• Manage Obsolete stocks, write off processes and tender process to sell scrapped stocks 

Rotable Stock Management:

• Manage rotable process in line with company procedure and standards
• Identify rotable spares and any potential warranty claims
• Optimise rotable stock items and related quality and repair warrantees 

SOPs:

• Review, update and develop SOP’s

WORKING CONDITIONS 

• Overtime
• Standby
• Travel
• Carry Legal Appointment

GROWTH

• Manage Continuous Improvement through Operational Excellence

BEHAVIOURAL COMPETENCIES: 

• Safety Leadership
• Innovation
• Planning, Organising & Control
• Results Orientation
• Problem Solving & Decision Making
• Relating & Networking
• Change Leadership
• Business Acumen

WORKPLACE COMPETENCIES:

Systems:

• Microsoft Programs
• Samancor Chrome Systems (IMS, EBMS, Chromedoc, SAP, Coupa, MES)

Job Skills:

• Required training as per training matrix
• Soft Skills as identified per department / level

Knowledge:

• Demonstrate an understanding of Supply Chain and Inventory Management in a Smelter/Mining environment

Minimum qualifications: 

• Degree or National Diploma in Logistics/Supply Chain Management
• 4 years’ relevant C-Upper experience (internal candidates)
• 6 years’ relevant experience (external candidates)