Export Controller

SUMMARY:

📍 Location: Isando, Gauteng
💼 Employment Type: Permanent 

About the Position

Our client is seeking a motivated and experienced Export Controller to join their team. The successful candidate will coordinate export documentation, shipments, tenders, inventory, and related administration while ensuring accuracy, compliance, and excellent service.

POSITION INFO:
Export Contract & Letter of Credit (L/C) Administration Draft, review, and administer export sales contracts for complete vehicles. Follow up on L/C issuance, amendments, and verification; identify and mitigate potential risks arising from hidden or ambiguous clauses, and align documentation requirements for bank presentation. Prepare commercial invoices, packing lists, certificates of origin, customs documentation, and other export documents; manage bank document presentation and payment collection tracking to ensure timely receipt of funds. Resolve trade discrepancies and L/C inconsistencies, coordinating with headquarters finance and legal teams to ensure comprehensive risk control and compliance. Customer Master Data & Shipment Management Create, revise, freeze, and maintain master data for overseas distributors and end customers in SAP, ensuring accurate records of customer qualifications, credit terms, and pricing policies. Record complete marine shipment information, including booking schedules, bill of lading details, terminal charges, customs clearance, and delivery confirmation data in designated systems in a timely manner. Conduct regular reconciliations between logistics records and financial accounts, correct data discrepancies, and maintain accurate and traceable supply chain records. Tender Management for Complete Vehicles & Factory Body Upfitting Lead local tendering projects for bulk procurement of complete vehicles and specialized body-fitting equipment, including sewage tankers, dump trucks, and other customized vehicles. Prepare tender announcements and technical and commercial bid documentation; verify supplier qualifications and compliance with applicable South African certification requirements, including ABS and VESA standards. Organize bid openings, quotation comparisons, and bid evaluations; prepare tender outcome reports and follow up on contract execution and supplier performance management. Coordinate technical requirements with production and engineering teams to ensure all modified vehicle bodies comply with applicable South African national vehicle regulations. Inventory Control & Stocktaking Develop and implement monthly and quarterly stocktaking plans for finished vehicles and spare parts. Conduct on-site physical stock counts, reconcile physical inventory against system records, prepare surplus and shortage analysis reports, and implement corrective actions. Monitor inventory ageing and slow-moving vehicle stock; recommend inventory optimization measures and coordinate with sales teams on stock liquidation plans. Verify inbound and outbound documentation to prevent discrepancies between physical inventory and system records, and support local South African tax and external audit inspections. Marketing Material Acceptance & Promotion Expense Settlement Conduct physical inspection and acceptance of local advertising materials, exhibition materials, and dealer promotional kits against contracted specifications and quantities; reject non-compliant items and coordinate replacement or return with vendors. Register and maintain acceptance records for marketing expense documentation and submit supporting documents to the Finance Department for verification and settlement. Maintain accurate records and control the execution of approved marketing budgets. Minimum Requirements Matric or higher. National Diploma or higher in International Trade, Logistics Management, Supply Chain Management, Business Administration, or a related field. Experience working with international employees or within a multinational company is preferred. Proficient in ERP system data entry and master data maintenance, with advanced Excel skills for statistical analysis, reporting, and stocktaking. Valid Code 8 driver's licence. Strong problem-solving skills, with the ability to explain technical concepts clearly to non-technical stakeholders. Ability to work independently and collaboratively in a fast-paced, multicultural environment. Strong organizational and coordination skills, with excellent attention to detail. Good written and spoken English.