Executive Assistant

SUMMARY:
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POSITION INFO:
Introduction A reputable Engineering Consulting firm is looking for an Executive Assistant who thrives in a fast-paced environment, maintains exceptional attention to detail, and brings calm, structure, and efficiency to every day. The successful candidate must be a highly organised, polished professional with the ability to anticipate needs, juggle multiple priorities, and keep two dynamic Directors on track. Duties & Responsibilities Key Responsibilities: Diary & Meeting Management: Plan and coordinate daily schedules, appointments, meetings, and travel arrangements. Morning Briefing & Prioritization: Manage and prioritise daily tasks and ensure Directors are fully briefed and prepared for the day ahead. Task & Progress Tracking: Provide continuous updates on key projects and deliverables. Communication & Correspondence: Handle email management, draft professional communication, and liaise with clients and stakeholders. Operational Support: Assist in office procedures, procurement, and tender applications. Documentation: Filing, preparing reports and tenders, presentations, and general correspondence with flawless accuracy. Client Engagement: Act as the first point of contact for clients, candidates, and business partners. Travel & Logistics: Coordinate local and international travel arrangements.  Skills and Competencies: Above-average IT literacy and strong Microsoft Office skills. Excellent written and verbal communication, with perfect spelling and grammar. High level of professionalism, discretion, and integrity. Confident, articulate, and able to command respect at senior levels. Exceptional multitasking and time management abilities. Strong problem-solving skills and a proactive mindset. Desired Experience & Qualification Minimum 10 years’ experience as an Executive Assistant supporting senior executives or directors. Must reside in Pretoria and be available to work on-site, five days per week. Possess a reliable vehicle and valid driver’s licence. A positive, can-do attitude with the ability to grasp complex tasks quickly. Ability to represent the company and its leadership professionally at all times.