Engineering Planner

Job Title               :Engineering Planner
Location               :Clinix Health Group Head Office
Reports to            :Head of Engineering

JOB SUMMARY

The Engineering Planner is responsible for coordinating the day-to-day activities of the Facilities, Infrastructure and Engineering Department while ensuring accurate reporting, maintenance planning, asset management, contractor administration, budget monitoring, and governance compliance across the Group's healthcare facilities. The role plays a critical part in supporting preventative maintenance programmes, maintaining engineering documentation, and enabling operational excellence through effective planning and stakeholder coordination.

Minimum Qualifications

• Grade 12.
• N6 Qualification (Electrical or mechanical).

Minimum Experience

• 3 to 5 years' relevant experience.
• Hospital industry experience is non-negotiable.

Technical Knowledge and Skills

• Conducting hospital facilities audits
• Knowledge of hospital operations and medical equipment.
• Strong administration and coordination skills.
• Proficiency in SAP, SharePoint, KRONOS, and related reporting systems.
• Project administration experience.
• Advanced stakeholder management skills.
• Strong reporting and data management capability.
• Financial and budget monitoring skills.
• Inventory management
• Sound planning and organisational ability.

Key Competencies

• Planning and Organising.
• Customer Centricity.
• Achievement Orientation.
• Interactive Communication.
• Teamwork.
• Attention to Detail.
• Problem Solving.
• Relationship Building and Stakeholder Management.

DELIVERABLES

Coordinate Engineering Planning Activities

• Maintain and monitor asset registers in collaboration with Finance teams.
• Support the implementation and monitoring of preventative maintenance programmes.
• Track maintenance activities and ensure appropriate escalation of engineering issues.
• Maintain engineering filing systems, technical records, and documentation repositories.
• Ensure compliance with engineering standards and document control requirements.
• Manage supplier quotations, invoices, and requisitions in accordance with company procedures.
• Ensure accurate and timeous processing of supplier documentation and payments.

Provide Administrative and Operational Support

• Coordinate departmental meetings and maintain accurate records.
• Monitor completion of engineering checklist activities.
• Manage contractor maintenance systems and compliance documentation.
• Provide direct administrative support to the Head of Engineering.
• Assist with monitoring attendance, leave administration, and payroll-related queries within established HR processes.

 Manage Stakeholder Relationships

• Build sustainable relationships with internal stakeholders and service providers.
• Coordinate technical training initiatives and maintain associated records.
• Understand stakeholder requirements and deliver responsive service solutions.
• Collaborate across departments to support operational business objectives.

Financial and Reporting Responsibilities

• Monitor maintenance budgets and identify cost-saving opportunities.
• Compile monthly expense and budget variance reports.
• Prepare operational and maintenance reports.
• Support audits and governance activities.
• Identify trends relating to preventative maintenance, equipment replacement, and maintenance expenditure.
• Ensure accurate, complete, and timely reporting for decision-making purposes.