Divisional Project Administrator

Detailed description

The successful candidate will be responsible for the following key performance areas:

• Proactively manage and coordinate travel logistics for the divisional management team.
• Plan, coordinate workshops, events and divisional activities, ensuring professional execution and effective follow-through on agreed actions.
• Prepare and edit correspondence, reports, communications, presentations and other documents, conducting basic research and analysis where necessary.
• Coordinate and monitor divisional strategic initiatives and projects by supporting planning, reporting, governance compliance, stakeholder engagement and the tracking of deliverables to facilitate successful
• execution and decision-making.
• Coordinate activities across internal and external stakeholders to ensure alignment, effective communication and timely delivery of agreed outcomes.
• Maintain accurate records and reporting of project and operational information, providing timely updates and supporting informed decision making.
• Maintain effective internal and external relationships on behalf of divisional management, engaging with members and stakeholders at all levels of seniority.
• Monitor and coordinate invoice processing and payment activities, liaising with vendors and internal stakeholders to ensure accuracy, compliance and timely settlement.
• Execute additional project and administration related tasks as required by the divisional management team.
• Continuously enhance administrative and project support practices by identifying, recommending and implementing process improvements and best practices where appropriate. 

Qualifications

Job requirements

To be considered for this position, candidates must be in possession of:

• A minimum of a National Diploma in either office administration or project management (NQF 6)
• A minimum of three to five years’ experience in corporate office administration or project administration environment
• Experience in supporting management, coordinating and managing administrative processes.

Additional requirements include:

• Verbal and written communication
• Planning and organising
• Interpersonal skills
• Attention to detail
• Resilience
• Problem solving
• Judgment and Decision making
• Drive for results
• Teamwork
• Multitasking
• Stakeholder and client focus
• Writing and reporting