Debtors Recon Clerk

The purpose of the Debtors Recon Clerk is to process debtor recon transactions, reconcile accounts, maintain accurate records and follow up on outstanding balances. The role provides routine administrative support to the finance function and assists with debtor queries in line with established procedures and timelines.

Location - Town or City

About the role

The purpose of the Debtors Recon Clerk is to process debtor recon transactions, reconcile accounts, maintain accurate records and follow up on outstanding balances. The role provides routine administrative support to the finance function and assists with debtor queries in line with established procedures and timelines.

What you'll do

Transaction Processing and Reconciliation:

• Process debtor transactions accurately within required timelines and payment terms.
• Capture journals and supporting information in accordance with established procedures.
• Check transaction records for completeness and accuracy and report discrepancies.
• File and maintain supporting records for control, audit and reporting purposes.

Debtor Account Administration:

• Maintain accurate debtor account records and reconcile account balances.
• Allocate payments, journals, credits and adjustments to the correct accounts.
• Identify account differences, correct routine errors and refer unresolved matters for assistance.

Collections and Age Analysis:

• Review ageing reports and identify overdue balances for follow-up.
• Contact debtors regarding outstanding balances in line with agreed procedures.
• Refer disputed or long-outstanding balances to the relevant person for action.

Query Resolution and Stakeholder Liaison:

• Respond to routine debtor account queries within agreed turnaround times.
• Check account information, supporting documents and transaction history to assist with query resolution.
• Liaise with relevant stakeholders to obtain information and resolve routine debtor matters.

Reporting and Period-End Support:

• Prepare and distribute debtor statements, reconciliations and supporting information.
• Assist with debtor reports, ageing analysis and month-end reconciliations.
• Provide records and supporting documents for audit and period-end activities.

What you bring

• Grade 12 / Matric - essential.
• Relevant certificate in Finance, Accounting or Bookkeeping - preferred.
• 1-2 years’ experience in debtors administration, finance processing or a similar clerical role - preferred.
• Basic working knowledge of debtor accounts, reconciliations, journals and payment allocations.
• Basic knowledge of customer service and telephone etiquette.
• Computer literacy in Microsoft Office, including Excel - essential.
• Experience using an accounting or enterprise resource planning system - preferred.