Debtors Administrator

Job Description

• Working approximately 10 to 12 hours per week (2 to 3 hours per day, Monday to Friday), this remote part-time position delivers back-office administrative, billing, and accounting support across a large self-storage facility and a residential property portfolio. The role focuses on executing daily digital transactions, processing billing and managing tenant ledgers with strict operational accuracy.
• The role includes maintaining up-to-date accounting records, generating monthly rental statements, and managing payment processing through digital channels. Operating remotely daily, the position requires occasional on-site check-ins or administrative handovers in Sandton.
• The environment suits an organised, detail-driven self-starter who operates independently within a structured daily window. By executing monthly debit order batches, maintaining master availability datasets, and reviewing managing agent statements, the successful incumbent directly supports the financial stability and operational continuity of the property management group.

Key Responsibilities

• Invoicing & Accounting: Generate monthly rental statements, match incoming customer payments, and maintain updated accounting ledgers using QuickBooks.
• Payment Collections: Process monthly debit order batches via Netcash, monitor successful collections, and resolve failed transaction attempts.
• Data & Portfolio Management: Update and maintain the master Excel tracker detailing unit availability, tenant statuses, and contract information.
• Debtor Control: Identify overdue accounts and send professional, polite email or SMS payment reminders to tenants.
• Financial Statement Review: Verify monthly financial statements received from apartment managing agents against bank account records.

Requirements

Essential Requirements

• Proven, hands-on experience utilising QuickBooks and Microsoft Excel for financial administration.
• Demonstrated background in basic bookkeeping, accounts receivable, or data capturing.
• Based in close geographical proximity to Sandton to facilitate occasional monthly on-site check-ins.
• Dedicated, secure home-office workspace paired with a reliable internet connection.
• Previous experience managing debit orders, payment batches, or collections via Netcash.

Required Software Skills

• Microsoft Excel
• Netcash
• QuickBooks