Conveyancing Secretary

Job Description

• Facilitating smooth property transactions within a boutique, owner-managed conveyancing practice, this position manages transfer documentation and financial administration from intake through to final registration. Working hours: 07h30 - 14h00 (in-office, with the opportunity of a hybrid arrangement)
• The successful candidate will oversee daily transaction progress, liaise directly with correspondent conveyancers, and handle necessary lodgements and registrations at the Deeds Office while upholding firm and statutory standards.

Key Responsibilities

• Prepare, verify, and process property transfer documentation accurately.
• Manage conveyancing transactions end-to-end, including transaction finances and accounting entries.
• Coordinate and communicate effectively with correspondent conveyancers.
• Handle lodgements and oversee the registration process at the Deeds Office.
• Ensure strict adherence to FICA compliance requirements across all files.

Requirements

• Minimum 5 years practical experience as a Conveyancing Secretary.
• In-depth knowledge and practical application of FICA compliance regulations.
• The ability to work independently.
• Working knowledge of Ghost Convey and Microsoft Office