Conveyancing Secretary (Bonds: Nedbank & Standard Bank)

SUMMARY:
Location: Sandton | On Site
Type: Permanent
Salary: Market Related

Introduction

An opportunity is available for an experienced Conveyancing Secretary to join a busy conveyancing practice in Sandton. The successful candidate will have a minimum of six years’ conveyancing secretarial experience, with strong expertise in bond registrations, commercial bonds, notarial bonds and bond cancellations.

This role requires a detail-oriented and highly organised professional who can independently manage their own portfolio, administer bond transactions from instruction through to registration, and maintain effective relationships with clients, correspondents and internal stakeholders. Experience with major banking institutions and conveyancing software systems is essential.

 

POSITION INFO:
Duties & Responsibilities Receive and attend to bond instructions, including commercial and notarial bonds. Draft, check and despatch bond documentation to clients, ensuring accuracy and compliance with the relevant specifications. Attend to bond cancellations and all associated administrative requirements. Prepare and maintain files accurately and in accordance with prescribed specifications. Administer and organise the bond practice, ensuring the efficient management of transactions and workflows. Manage lodgements and registrations across all relevant conveyancing matters. Handle the financial administration associated with bond transactions. Liaise with clients, correspondents and internal stakeholders, including deeds office clerks and drivers. Conduct property, personal and company searches as required. Independently manage and administer an allocated portfolio of matters. Manage FICA administration and follow up to ensure all compliance documentation and requirements are completed. Maintain accurate and up-to-date physical and electronic filing systems. Where applicable, assist with transfers and ancillary Deeds Office transactions. Requirements Qualifications & Experience Matric certificate is essential. A legal secretarial or conveyancing qualification would be advantageous. Minimum of 6 years' experience as a Conveyancing Secretary . Experience working with Nedbank and Standard Bank is essential . Experience with Investec would be advantageous. Strong working knowledge of conveyancing software and systems, including: Lexis Convey Web Convey E4 (portal-based system) Windeed Basic knowledge of the any accounting system / in house Legal System would be advantageous Proficiency in Microsoft Office, particularly MS Word.