Buying Tax Invoice Clerk

Job Advert Summary

Boxer Superstores has an exciting opportunity for a Buying Tax Invoice Clerk to join our dynamic Buying team. The role involves capturing and maintaining trade terms, processing authorised billings, preparing and issuing tax invoices to suppliers, monitoring outstanding billings, reconciling records, and ensuring that all supporting documentation is accurate and up to date. The position supports the timely recovery of supplier income, compliance with internal controls and the accurate reporting of trade and collection activities.

• Capture, update, and maintain trade agreements and trade terms in accordance with approved buyer negotiations and company procedures.
• Verify trade agreements and supporting documentation to ensure accuracy, completeness, and compliance with approved terms.
• Compile and maintain trade term records and trackers to monitor supplier agreements, allowances, and billing requirements.
• Prepare, capture, and process tax invoices in accordance with approved billing instructions and authorised trade agreements.
• Verify tax invoices against the BOMM system, supporting documentation, and approved billing information before processing.
• Ensure tax invoices are accurate, properly authorised, and issued to suppliers within the required deadlines.
• Monitor outstanding billings and follow up with buyers regarding billing instructions, approvals, and unresolved queries.
• Maintain accurate records of trade agreements, tax invoices, billing reports, and supporting documentation.
• Review and verify captured data before end-of-day downloads to ensure accuracy and completeness.
• Check work logs and system-generated reports to identify discrepancies, errors, or omissions and ensure corrective action is taken.
• Monitor the work log system, prioritise outstanding tasks, and ensure logs are followed up and closed upon completion.
• Reconcile trade term and billing information to support accurate reporting and effective income recovery.
• Investigate billing discrepancies and liaise with buyers, suppliers, and relevant departments to resolve outstanding queries.
• Ensure all filing and administrative activities are completed accurately, consistently, and within prescribed turnaround times.
• Adhere to company policies, internal controls, and audit requirements to ensure compliance and minimise financial risk.
• Support the preparation and maintenance of reports relating to trade terms, tax invoices, outstanding billings, and supplier income recovery.

• Grade 12 (Matric)
• Computer literate (MS Office)
• Basic numerical skills
• Strong attention to detail
• Ability to work under pressure and meet deadlines
• Mental alertness and strong analytical ability
• Good verbal and written communication skills
• Ability to work well in a team