Buyers Assistant

Join Shoprite as a Buyers Assistant, a pivotal role supporting the buying team in achieving strategic and commercial objectives through proficient execution of operational and administrative buying functions. This entry-level position demands strong organisational skills, keen attention to detail, and expertise in data management systems for accurate capturing of buying data, order placement, and processing of purchase orders and invoices. The successful candidate will collaborate closely with buyers to ensure quality control and timely resolution of vendor, supplier, distribution centre, and store enquiries, directly contributing to commercial target achievement. Embrace the opportunity to develop your procurement and supply chain acumen within a leading retail environment, utilising SAP or similar ERP platforms to drive efficiency and precision in the buying process.

About the role

Join Shoprite as a Buyers Assistant, a pivotal role supporting the buying team in achieving strategic and commercial objectives through proficient execution of operational and administrative buying functions. This entry-level position demands strong organisational skills, keen attention to detail, and expertise in data management systems for accurate capturing of buying data, order placement, and processing of purchase orders and invoices. The successful candidate will collaborate closely with buyers to ensure quality control and timely resolution of vendor, supplier, distribution centre, and store enquiries, directly contributing to commercial target achievement. Embrace the opportunity to develop your procurement and supply chain acumen within a leading retail environment, utilising SAP or similar ERP platforms to drive efficiency and precision in the buying process.

What you'll do

• Ensure correct cost is loaded on DC to enable the Planner to order stock.
• Determine / extrapolate the correct pricing for different units of measure so that the correct pack size, cost and unit sale price on supplier vendor number are accurately loaded.
• Quality check cost and sales price loading after Buyers and Planners set up clusters (group per brand and store size / layout module), immediately correcting any errors identified.
• Capture and load retail prices ensuring a high degree of accuracy and meticulousness.
• Timeously resolve store queries raised as incidents (e.g., DC mispicks, supplier barcode irregularities) and range / derange as appropriate.
• Facilitate and support Checkline with consumer queries, (e.g., stock availability and placing orders), arranging IBTs as required.
• Maintain accurate, timeous loading of newly listed products on SAP Buying as approved by the Buyer.
• Inform DC Planner of new products and provide them with ties and highs as provided by supplier listing form / master data.
• Set flags on system to range/list products at store level.
• Liaise with Replenishers to ensure orders are placed and to relay Buyers’ delivery dates.
• Timeously capture deranging and mark downs.
• De/link items from DC after items have been discontinued from supplier/no longer viable for exports.
• Maintain up-to-date and accurate filing of invoices, costing documents, new article forms, and update documents per supplier.
• Generate comprehensive reports for appropriate actioning and reviews by the Buyer.
• Monitor and track progress and performance against KPI’s and proactively resolve issues or escalate to Buyer as required.

What you bring

• Grade 12 certificate – (essential)
• +1 years’ experience in a similar capacity or role, executing administrative functions and support related to the buying or planning process – (essential).
• Exposure to a retail buying environment – (essential).
• Proficiency with MS Office 365 with well-developed Excel skills to prepare detailed spreadsheets using formulas – (essential).
• Exposure to SAP Buying / Retail – (desired).