Administrator: Parts Receiving

Parts Incorporated Africa is searching for a motivated, enthusiastic GRV Clerk to join the team at the Pretoria branch. The purpose of this job is to perform specific tasks associated with capturing product and service-related invoices or purchase orders for respective branches. 

• Minimum Grade 12 qualification.
• Relevant certificate/diploma would be advantageous.
• 2 – 3 years administration experience
• Accuracy and attention to detail
• Aptitude for numbers
• Well organized
• Supplier orientated.
• Effective communication techniques.
• Ability to work under pressurized situations.
• Maintain confidentiality with sensitive information.
• Able to multitask.
• Clear criminal record

Key Performance Indicators includes, but are not limited to:

• Follow up on outstanding documents from suppliers.
• Assist in resolving invoice queries with branch and suppliers.
• Capture supplier invoices within given deadlines.
• Check invoices to ensure they are VAT compliant according to the VAT act.
• Compare the entered information with the source to identify errors and correct.
• To manage supplier invoice queries are effectively and timeously resolve.
• To ensure a smooth flow and retrieval of documentation.
• Interact and communicate with creditors clerks to assist in with paying suppliers timeously.
• Consistently check work for accuracy and completeness.

Enquiries/ Correspondence/Assistance and General Support

• Provides support with respect to specific activities/ requirements associated with the functionality and performs specific procedures associated with payments, reconciliation and posting to payable transactional data.
• Attending to specific correspondence or telephonic supplier enquiries by communicating and providing information and documentation for related queries.
• Ensure the processing of invoices is completed accurately in accordance with laid down accounting procedures and practices.
• Adhering to audit requirements and contributing to internal self-audit processes.
  

Data capturing

• Capture IBT requests into branch
• Capture all invoices from local suppliers.
• Capture all buy out invoices.