Administrator- Orkney

Job description:

• The company currently has a vacancy for a fast-paced and detail-orientated Administrator. The successful candidate will provide administrative support to the Health and Safety team situated at Orkney (Vaal Reefs).

The successful candidate will:

• Maintain corporate profile, insurance, workers’ compensation and safety documentation in an audit-ready form.
• Capture and update historical safety performance data.
• Maintain accurate employee profiles and records.
• Track expiry dates of certificates, licences, medicals and inductions and arrange renewals before expiry.
• Submit documentation for verification and follow up until approval.
• Prepare, format, correctly name and upload safety documentation to ComplyWorks.
• Manage document revisions, resubmissions and rejected documentation without creating duplicate entries.
• Upload daily/weekly medicals, inductions, HIRA documents, toolbox talk registers and site meeting records.
• Update tools, equipment, plans and machinery records.
• Onboard new employees by capturing CVs, certificates and relevant documentation.
• Allocate machinery and equipment to the correct site.
• Digitise information from paper and audio files into electronic databases.
• Compile and submit health and safety related reports to management and third parties

Qualifying Experience:

• Grade 12 or equivalent
• Computer Literacy in MS Word, Excel, Outlook and PowerPoint 
• 3 - 5 years’ experience in a similar administrative role
• 3 - 5 years’ experience in a production/mining/construction environment will be advantageous
• Experience with ComplyWorks / HRM systems will be advantageous
• Experience working with Health and Safety will be advantageous

Qualifying Attributes:

• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• Excellent administrative and organisational skills.
• Good reporting skills.
• Strong time-management abilities.
• Ability to work independently and as part of a team.
• Ability to work effectively under pressure.
• High standards of execution and document control.