Administrative Officer

• We invite applications from suitable qualified and experienced candidates for this post for appointment as soon as possible. The successful candidate will primarily work in the Undergraduate section of the Commerce Faculty Office.
• We seek self-motivated candidates, with excellent analytical, organisational, and interpersonal skills. This role is key to the effective functioning of student records and administration within the Faculty of Commerce.  
• The Incumbent is required to ensure efficient administration of the student life cycle, the maintenance and archiving of related records.

Requirements for the job:

• A relevant NQF 5 qualification
• 3 years’ relevant experience in academic administration in the Higher Education Sector
• A strong customer service ethic, good interpersonal skills, and the ability to deal with multiple constituencies across levels and contexts (including staff, students, and parents).
• Experience of records management
• Demonstrable experience using an ERP system.
• Ability to maintain and implement university protocols and procedures
• Meticulous attention to detail and accuracy
• Organisational, planning, and time management skills
• Proven ability to work accurately under pressure and to tight deadlines
• Demonstrated flexibility, initiative and accountability in managing one’s own work and deliverables.
• Good communication skills (written and verbal)
• Proficiency in MS office suites
• The ability to work independently and as part of a team
• Be willing to work after hours based on operational needs

The following will be advantageous:

• 5 years’ relevant experience in academic administration in the Higher Education Sector
• Knowledge of UCT Policy and Procedures
• Experience with the PeopleSoft system

Responsibilities include:

• Executing undergraduate academic administration processes, relating to the full student’s life cycle.
• Liaising with academic departments and central University support departments
• Ensuring compliance with university and faculty rules and procedures
• Providing professional and comprehensive services to Faculty
• Esuring governance and servicing of faculty committees
• Providing events coordination support

The annual remuneration package, including benefits, is negotiable between R448 889 and R528 105.

Closing date:    13 November 2026