Administrative Assistant/Driver

The Pebbles Academy, situated in the beautiful Hemel-en-Aarde Valley in Hermanus, invites dynamic and passionate candidates to apply for the position of Administrative Assistant/Driver. 


The purpose of the Administrative Assistant/Driver is to be of support to the Principal of the Academy and the Office Administrator. 

Position Requirements:
• Grade 12 / PA, Office Management or similar qualification
• 3 Years Admin or similar experience
• Own vehicle and valid code 10 driver’s license 
• Excellent organisational, time and self-management skills
• Excellent writing ability (grammar, spelling and tone) in English
• Good communication skills
• Detail orientated and accurate
• Innovative and creative
• Strong sense of initiative and ability to work under pressure
• Ability to work well independently and as part of a team
• Motivated, energetic self-starter

The Administrative Assistant/Driver will be responsible for, but not limited to:

Administrative Duties:
• Collections and deliveries of documents, donations and other items within the Overberg area to/from the Pebbles Hemel-en-Aarde facility
• Agenda preparation, meeting reminders and meeting minute taking, writing and distribution for monthly staff meetings, and other meetings as required
• Booking venues, organising refreshments for meetings as required
• Assisting with organising PR / marketing materials and events
• Attending meetings on behalf of Pebbles as required
• Assisting with farm visits as needed
• Collecting farm and programme information and statistics for funding proposals
• Financial support - liaison with finance team regarding accounts, paying in of cash donations, withdrawal of petty cash, writing invoices for school fees received and purchase orders
• Compiling documents and PowerPoint presentations as required
• Collection of PR materials and preparation of PR packs for media and visitors
• Assisting with fundraising and PR events 
• Occasional photography of our projects or donations of goods for donors
• Getting quotes for farm buildings, building repairs, services and vehicles
• Purchases of fresh nutrition items needed as well as other programme items as the need arises.
• Keeping classroom registers up to date
• Keeping learner files up to date

Driving Duties:
• Transporting staff to monthly training as needed
• Assist with acquiring in kind donations
• Transport school kids from their homes to schools
• Transport school kids from their schools to Pebbles Project Hemel-en-Aarde facility
• Transport school kids back home in the afternoon
• Drive the Pebbles project bus for outings, training, projects and appointments
• Do deliveries and collections when required
• Perform basic maintenance tasks as required
• Assisting with ad-hoc tasks in and around the office as required

The work hours will be in line with the operating hours of the Pebbles Academy.