Administration Assistant

POSITION PURPOSE
Responsible for a variety of Department clerical duties and support functions. Completes basic word processing and filing tasks. Provides miscellaneous assistance as required.

ESSENTIAL FUNCTIONS AND BASIC DUTIES
1. Assumes responsibility for the effective performance of all assigned clerical and support functions.
a. General Office Administration: - Placing of orders with Procurement
Ensuring stock orders are received from Supervisors and Placed timeously Assisting Contractors on Vantage
Collating invoices for payment
Assists with special projects as assigned. Typing of correspondence
Overseeing and controlling the filing of documentation Printing of Timesheets & Check Sheets for all Supervisors
Checking all Timesheets & Check sheets has been correctly completed Provide Monthly report on stock usage per facility
Ensuring Staff payslips are printed and handed out timeously Uploading new staff on to ER and monitoring the clock in Monitor and enforce workforce management (clock in/out) Monitor and enforce workforce management (task management) Provide all requested information to payroll prior to salary cut off Responsible to communicate all staff changes to HO

2. Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.
a. Keeps management informed of area activities and of any significant problems.

3. Assumes responsibility for related duties as required or assigned.
a. Runs errands as requested.
b. Ensures that work area is clean, secure, and well maintained


PERFORMANCE MEASUREMENTS
1. Clerical support functions are performed accurately and timely.
2. Good working relations exist with area staff. Assistance is provided as needed. Effective coordination and cooperation exists.
3. Management is appropriately informed of area activities.


EDUCATION/CERTIFICATION:
Matric.

REQUIRED KNOWLEDGE:
Knowledge of basic Department structure and work and information flow.

EXPERIENCE REQUIRED:
General office experience with a minimum of 3 years working experience

SKILLS/ABILITIES:
Well organized.
Good interpersonal and public relations skills. Cooperative and willing to assist others.
Must be computer literate (Emails / Excel / Word