Administration Assistant - P&C (Fixed-term Contract)

Direct Reporting Line:
People and Culture Specialist

Emeris consolidates resources and expertise from IIE Varsity College, IIE MSA, IIE-Vega School, and IIE School of Hospitality & Service Management, with a unified approach ensuring a consistent standard of excellence in teaching, learning, and student support.

Emeris, Ruimsig Campus has a vacancy for Administration Assistant - P&C (Fixed-term Contract) from 01 November 2026 - 31 March 2027).

Overall Purpose of the Job
To provide temporary support to the People and Culture Department during the registration period by assisting with Independent Contractor Administration, General People & Culture Operations Administration and other related administrative tasks.

Duties and Responsibilities

Independent Contractor Administration:

• Administer the advertising of Independent Contractor (IC) opportunities on Simplify HR by loading, activating, and maintaining vacancy advertisements and scheduling interviews in accordance with approved recruitment timelines.
• Administer the reference checking process for shortlisted ICs by obtaining and maintaining the required documentation and escalating any concerns for review.
• Administer the IC screening process and accurately upload all supporting documentation to relevant HR systems and the IC Shared Services (ICSS) team folder in compliance with PoPIA requirements.
• Process approval requests for the appointment of foreign national ICs in accordance with company policies and statutory requirements.
• Prepare and issue Independent Contractor Agreements and corresponding Annexures.
• Log and track requests with the ICSS team for invoice processing and P7 access requirements for ICs requiring access to secondary campuses.
• Log and monitor system support tickets for ICs and maintain records of issue resolution.
• Maintain accurate and up-to-date IC records, agreements, and supporting documentation in accordance with audit, record-keeping, and PoPIA requirements.

General People & Culture Operations Administration:

• Provide administrative support to the National People & Culture team in the implementation of national P&C initiatives and processes.
• Provide administrative support to the campus P&C Specialist by maintaining recruitment records, preparing documentation, monitoring recruitment activities, and ensuring the accurate and timely completion of recruitment administration processes
• Ensure all People & Culture documentation (recruitment, onboarding, etc.) is stored securely in the correct systems/folders, in compliance with company policy, audit requirements, and PoPIA.
• Ensure timely escalation of risks or compliance gaps to the People & Culture Specialist.

Competencies Required:

• HR Administration and Recruitment Support
• Knowledge of HR Processes and Compliance
• Document Administration
• HR Systems and Microsoft 365 Proficiency
• Attention to Detail
• Organisation and Time Management
• Communication Skills
• Confidentiality and Professional Conduct

Minimum Qualifications Requirement:

• Relevant National Diploma (NQF 6) or Bachelor’s Degree (NQF 7) in Human Resources Management or a related field.

Minimum Work Experience Requirement:

• 1-3 years’ experience in an HR Administration role.
• Experience providing administrative support across recruitment, onboarding, offboarding, employee documentation, and HR record management processes.
• Experience working with HR information systems and Microsoft 365 applications.

Special Requirement:

• Must be willing and able to work flexible working hours.

Salary:

• Competitive salary commensurate with experience. 

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance: https://hire.simplify.hr/ContactUs